Supply Officer at Action Against Hunger

⏲ Jun 1, 2023, 7:42 PM
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Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Supply Officer

Location: Sokoto
Job Type: Full-Time
Reporting to: Logistics and Admin Manager
Proposed Start Date: July 2023
Category: Logistics

Key Responsibilities

Ensure best available prices & quality, collect quotations, suppliers references;
Receive and process Procurement Lines (PL) on reception frequencies;
Communicate to line manager any deviation from the initial contract during delivery of supplies;
Prepare payment transaction according to delivery and contract payment terms;
Transit all equipment deliveries to the base/capital logistician and IT for codification, labelling and files equipment settings or to update inventory list before use, storage or shipping;
Ensure packaging and shipping to bases is well done and documented. Collect all signed copies;
Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis;
Update and provide delivery plan on a weekly basis.
Review and confirm all procurement request before processing;
Ensure that PL includes all required specifications and supporting documents;
Monitor deliveries to the department/bases/programmes;
Facilitate Program department in making procurement request;
Prepare request for quote, prepare assessment table and get approval according to ACF standard procedures;
Conduct purchases and prepare related procurement documents;
Ensure correct filing and archiving of Procurement Dossiers;
Scanning, printing, photocopying of procurement and delivery documents;
Paper-based archiving of Procurement Dossiers for the base and other bases as may be required.

Position Requirements

Minimum of BSc Degree in Business Management or Logistics Management or other relevant field of study
Relevant certification in any of the following from a recognized institution: Procurement/Supply, Transport, or Storage;
Experience with ERP software will be an added advantage;
Minimum of 2 years work experience required;
Ability to manage stress effectively and juggle competing priorities. Experience in supervisory position an asset;
Previous experience working for NGOs an asset, particularly international and/or health related NGOs;
Fluency in one or more national or regional languages an asset;
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
Expert User of Microsoft Office Suite 2016 (Word, Excel, PowerPoint, Outlook). Ability to manage and follow work plans;
Strong verbal, written and communication skills. Ability to maintain confidentiality;
Ability to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
Fluent in English;
Good interpersonal skills – approachable, diplomatic, able to negotiate, influence, give and receive effective feedback, be a team player;
ICT knowledge will be an added advantage.