WAEC Office Practice Past Questions & Answers - Page 9

41.

Sule, the mail clerk at Ali Ltd, files some documents under two headings. For easy location of such document, he would make use of

A.

cross-referencing

B.

coding

C.

indexing

D.

microfilming

Correct answer is A

Cross reference is a reference to information located somewhere else in the same document. Example is a citation at the bottom of a page.

42.

If goods are returned, the seller issues

A.

a debit notes

B.

a consignment note

C.

an advice note

D.

a credit note

Correct answer is D

Credit note is also known as credit memo is a commercial document issued by a seller to a buyer. Credit notes act a s a source document for the sales return journal

43.

The minutes of APX ventures meeting written by secretary was considered to be alright by members. This implies the the minutes is

A.

legible

B.

concise

C.

accurate

D.

flexible

Correct answer is C

A meeting is accurate when it's clearly present the proceedings and outcomes of the meeting

44.

Ojo was aksed by his superior in the office to check up the continent where Australia is located. He would get his information from

A.

a city directory

B.

a world's who is who

C.

an encyclopedia

D.

an atlas

Correct answer is D

An atlas is a collection of maps that are usually bound together and have a connecting theme, such as natural resources in an area or geography

45.

Miss Rosey, the clerical assistant at XYZ Ltd, keeps documents in the file according to dates received. This system of filing is

A.

geographical filing

B.

chronological filing

C.

alphabetical filing

D.

subject filing

Correct answer is B

chronological filing is organizing and ordering document and records in a dated sequence. This sequence can be according to their date of receipt, or date and time of their creation