Plateau State Government Community and Social Development Agency recruitment, September 2015

Plateau State is implementing a 2-year additional financing of Community and Social Development Project (CSDP) World Bank Assisted.

The Project has the objective to increase access of poor people (in rural communities) to Improved social and natural resources infrastructure services in a sustainable manner through the provision of grant support to benefiting communities for implementation of community-driven micro-projects under approved Community Development Plan (COP).

To commence State-level implementation of the additional financing, we require the services of the position below:

Job Title: Administrative Officer
Location: Plateau
Roles and Responsibilities

• Maintain and operate an open and secret registry
• Ensure appropriate record keeping, filling and documentation of all Agency mails and correspondences.
• Responsible for managing all offices utility services
• Responsible for maintaining office assets, including vehicles, plant office premises etc.
• Supervise security staff of the SA;
• Any other duty as may be assigned by the manager Finance and Administration or the General Manager

• B.Sc or its equivalence in Social Sciences with five (5) relevant post- qualification experience in personnel and office management is necessary.
• Knowledge of MS Computer packages is essential.
• Experience in a donor-funded rural development project will be an added advantage.

• Support the General Manager as a Confidential Secretary;
• Provide Secretarial assistance e.g. prepare all letters, memorandum and any requisite document for the GM;
• Organize itineraries, meetings and related schedule;
• Maintain adequate documentation of all mails and correspondences of the Agency
• Maintain adequate filling system for all mails and correspondence of the GM;

• A Degree/HND in Secretarial Administration.
• Computer Skills Presentations, Internet and Microsoft Office packages.
• S/He must have at least Seven (7) years working experience.

• Be responsible for procurement of the state Agency including Procurement planning, design, implementation, management and training;
• Be responsible for the preparation of bids document (inclusive technical specifications) for the acquisition of goods/services;
• Serve as secretary of all evaluation and selection of consultants and suppliers within agreed processes;
• Effectively manage all contracts and ensure that deliveries (quality/quantity/time) are in line with contract provisions,
• Ensure appropriate sanctions are applied on defaulting contractors; Provide training on procurement and community contracting to Operations officers;
• Provide assistance to financial officers on contractual disbursement;
• Ensure that CPMCS adhere to procurement procedures and guidelines;
• Prepare and submit procurement status reports on a quarterly basis as part of financial monitoring report;
• Prepare evaluation reports for all evaluation of goods and services;
• Maintain comprehensive procurement unit cost database to be used in preparing a Project Cost Document and provide up to date information on all procurement at state Agency;
• Ensure that procurement plans are implemented as scheduled and;
• Any other duties as may be assigned by the Operations Manager

• At least first Degree in Business Administration, Engineering, Architecture, Marketing, Purchasing and Supply or related field, with at least Five (5) years post qualification experience part of which must relate to procurement in a foreign funded agency or state Government due process office.
• Computer literacy is compulsory and experience in contracting lean added advantage.

• Exercise the powers and functions of the project/Agency as provided for in the Project Implementation Manual
• Be in charge of general adminIstration of CSDP;
• Manage project/Agency personnel;
• Be the accounting officer of the Project/Agency,
• Gives approval for proposal of CCPs recommended by the Project Management Committee;
• Authorize expenditure in accordance with the annual budget and work programme of the Project/Agency as approved bythe Boo;
• Represent the Project/Agency in all its dealings with third parties at the level of Management
• Conduct dialogue with donors and those capable of providing complementary technical and administrative skills and financial resources;
• Delegate his authority to the staff of the Agency to the extent necessary for the efficient performance of the activities of CSDP;
• Perform such other duties as may be required for the effective functioning of the Project/Agency
• Ensure regular reporting and adherence to the Project/Agency reporting relationship with the Project Financial Management Unit (PFMU), Board of Directors (BOD), State Government, Federal Project Support Unit (FPSU), Federal Ministry of finance and the World Bank;

• A University Degree in Social Sciences, Natural Sciences, and/or any other relevant Degree with at least Fifteen (15) years post qualification experiences in the Public or Private Sector, five of which must be at Management level.
• An experience in the management of rural development projects shall be an added advantage.
• Applicant must be computer literate

• Design and prepare CSDP Management Information System operational manual,
• Assess the information needs for the various component of the SA
• Review alongside other project staff the data collection forms at the different stages of the micro-projects cycle
• Prepare technical specification for the procurement of necessary MIS hardware and software applications;
• Monitor the operation of the MIS;
• Upgrade hardware and software;
• Ensure MIS hard and software maintenance;
• Establish the working schedule and the MIS design;
• Develop reports or formats using existing MlS data
• Develop and prepare the required documents using a friendly report generator
• Any other duty as may be assigned by the M & E Manager.

• Degree or equivalent in Electrical/Electronic Engineering , Information Management, Computer Science; Engineering and related fields.
• Five (5) post qualification experience, two of which must have been in the design, development and implementation of Databases and client Server Software applications.
• Knowledge and experience with development tools client side rapid applications development and experience using friendly report generator would be an advantage.

• Candidate should possess relevant qualification.

• Candidate should possess relevant qualification.