Data Entry Specialist Cover Letter


A Data Entry Specialist inputs data from a number of disparate sources into computers and may also begin processing or organizing it. After electronically entering information for storage, data entry specialists review the work for verification purposes, ensuring that it’s both accurate and accessible. While applying for a Data Entry Specialist job position, a cover letter can make the difference between being called for a job interview and having your application ignored by a recruiter. A cover letter provides detailed information on why you are qualified for the Data Entry Specialist position you are applying for. Therefore it makes good sense to devote the necessary time and effort to writing an effective cover letter. The following Data Entry Specialist cover letter template will help you to write a cover letter that best highlights your experience, skills and qualifications. NB: This is just a sample template. You are advised not to simply copy and use it word for word, but to instead use it to gain ideas and inspiration.  

Sample Data Entry Specialist Cover Letter Template

[Your Name],

[Your Address],

[Your City, Your State].

[Phone]

Email]

[Current Date]

Mr. Ed Smith, The Hiring Manager, [Company Name], [Company Address].   Dear Mr. Smith, I am writing to apply for the Data Entry Specialist position with [Company Name]. I am a data entry specialist with more than seven years of professional experience in secretarial and office work. In my current position of Data Specialist with [Company Name], I transcribe hand written information from hard copy materials into a computer database along with other duties such as transferring boxes of materials and taking inventory. My attention to detail is extraordinary and I am able to spot errors with efficiency. I have strong communication skills both written and verbal and I am very comfortable with most commonly-used computer systems. I am a very fast and accurate typist at over hundred words per minute. I am consistently praised by supervisors for my speed and accuracy as well as my consistent work ethic. It would be a pleasure to bring these traits to [Company Name] as a Data Specialist. I know you will find me to be an ideal candidate for your Data Specialist opening. Please reach out by phone or email at a time that is convenient for you in order to schedule a face to face interview. I look forward to speaking with you and do appreciate your time.   Yours sincerely, [Your Signature] [Your Name]

Instructions for using this Data Entry Specialist Cover Letter Template:

  1. Copy and paste the text into a Microsoft Word document.
  2. Personalize your cover letter. Fill up the blank spaces with your personal details.
  3. Customize the content to match the specific skills and expertise that the job requires. To do this, you'll need to know what the employer wants from you as a Data Entry Specialist.
    • The biggest clues are found within the job advertisement, so spend some time reading through it and understanding its specific requirements.
    • Make a list of your relevant experience and skills.
    • Next, match your skills and qualifications with the employer's wants and needs. For instance, if the job advert calls for a strong leader, think of examples of when you've successfully led a team.
  4. Apply proper styling and formatting to the document where necessary for a more professional look.
  5. Fix any spelling and grammatical errors.
For more information on the basics of cover letter writing, check out a comprehensive guide on how to write a cover letter. You may also need a sample resume / cv for Data Entry Specialist.