Administrator Assistant at Solidarites International
Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs - water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post - emergency programs in WASH sector in North-West Nigeria where limited actors are currently present.
We are recruiting to fill the position below:
Job Title: Administrator Assistant (Male or Female)
Location: Gusau, Zamfara
Contract Start Date: Projected contract duration is 6 Months - with possible extension.
Goal / Purpose
Administrative Management of Personnel:
- Welcome and participate in administrative briefing of new personnel
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Calculate taxes and duties and create pay records for the relevant organizations
- Keep an organization chart up to date for the base
- Assist the administrative in the organization and conduct of meetings with personnel representatives
- Participate in the application of policies relating to salaries and benefits for Solidarités International
- Monitor changes in the cost of living
- Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
- Ensure the confidentiality of all HR data
- Participate in the monitoring of work contracts on the base
- Collect payment details and integrate them into the HR management software (Homere)
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / Accounting / Management:
- Supervise the physical maintenance and safety of cash boxes
- Prepare monthly closing, revision and integrity of accounts for the base
- Issue vouchers, supervise archiving of records
- Keep the registry of cash pay-outs and the cashier’s register
- Record budgetary transfers and keep accounting codes
- Verify, before recording, that records conform to regulations and procedures of Solidarités International
- Translate accounting documents if necessary
- Exchange currencies at request of superiors
- Verify cash balances daily and report any discrepancies to superior
- Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
- Guarantee security of the cash and confidentiality of information .
- Participate in audits or any checks issued by partners or head office, at the base level
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- List liquidity needs in concert with the admin coordinator
- Carry out pay-outs and advances, within established guidelines
Reporting / Communication:
- Participate in supervision of regulations in effect
- Aid admin coordinator in relations with administrative authorities.
Organization Chart Position (Reporting and Functional Relationships):
- Line manager: Administrator
- Line report(s) on base: Field Coordinator
- Functional manager: Administrator.
What We Offer
- Salary + Transport & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.
How to Apply
Interested and qualified candidates should:
Click here to apply
Hard copy applications will also be received in Gusau at:
Gada Biyu, Zanna Road,
Opposite A.A Gusau House,
Gusau, Zamfara State.
- Send your CV and motivation letter only.
- Candidates should select "Admin Assistant" in the application form.
- Candidates should Click on the link above to fill the Application Form and attach their CV and Motivation Letter.
- The CV attached must be named with your first name and surname.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date
Application Deadline 15th October, 2021.