HR / Admin Officer at Haske Humanitarian Aid Initiative (HHAI)

Haske Humanitarian Aid Initiative (HHAI) is a women and youth driven organization established in the year 2022, and since its establishment to date, the organization has striven to continuously interface and engage with key stakeholders at all level to support in addressing gaps in the health sector, improve nutrition indices, and women’s agency, health, and socio-economic empowerment from the grassroot level which will provide an enabling environment and a robust healthy community. We strive for positive change in the way the community response to the health and socio-economic wellbeing of women, young adolescents, and children under 5 and to achieve an immediate and lasting change in their lives by providing the enabling environment. Across all our work, we pursue several core values: Honesty. Accountability, ambition, professionalism, collaboration, creativity and integrity.

We are recruiting to fill the position below:

Job Title: HR / Admin Officer

Locations: Adamawa and Bauchi

Role

• The HR and Admin Officer is responsible for the employee life cycle management of staff. He/she will work in close collaboration with the HR team ensuring compliance with HHAI internal policies and international best practices and the deployment of HR initiatives and assist in day-to-day office operations.

Responsibilities

• Ensure that HR databases and follow-up tools are updated on a regular base, including but not limited to Payroll, Leaves Follow-up, Recruitment follow up and Organizational Chart
• Follow up of administrative documents and track personnel files deadlines (probation period, appraisals, contracts, amendments, ID cards etc...)
• Follow up of attendance, days off and leaves
• Prepare reports and presentations on HR-related metrics like total number of hires by department.
• Respond to employees’ questions about benefits.
• Supporting the development and implementation of HR initiatives and systems
• Providing counseling on policies and procedures
• Being actively involved in recruitment by preparing job descriptions, posting adverts and managing the hiring process
• Oversees employee disciplinary meetings, terminations, and investigations.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. The employee could be requested to perform other tasks as his/her line manager may judge necessary.
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Review employment and working conditions to ensure legal compliance.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.
• Ensure fulfilment of salaries’ process (salary advances, pay slips signatures…)
• Ensure the preparation of contracts (new recruitments, contract extensions or renewals) and the awareness of the employees of contract terms and conditions, internal HR policy and CBI other policies
• Ensure the proper filing of all recruitment files
• When requested, s/he will support other bases in all recruitment processes and ensure they are in compliance with the CBI’s recruitment procedure.
• Publish and remove job adverts.
• Schedule job interviews and contact candidates as needed
• Creates learning and development programs and initiatives that provide internal development opportunities for employees.

Requirements

• BSc in Human Resources Management or relevant field
• Work experience as an HR & Admin Officer, HR Administrative Assistant, or similar role
• Familiarity with Human Resources Information Systems (HRIS)
• Basic knowledge of labor legislation

Skills Required:

• Experience using spreadsheets
• Good organizational skills
• Good verbal and written communication skills

How to Apply
Interested and qualified candidates should send their CV and Cover Letter as a single PDF document to: [email protected] using the job Title as the subject of the mail.
Or
Click here to apply online

Application Deadline  14th November, 2022.

Note

• HHAI is an equal opportunity employer, committed to diversity as such, women are strongly encouraged to apply
• Please note that only shortlisted candidates will be contacted