MCGL GBV Program Assistant at Jhpiego

⏲ Aug 21, 2023, 7:45 PM
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Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

Job Title: MCGL GBV Program Assistant

Job ID: 2023-5389
Location: Abuja
Category: International Positions
Employment Status: Full-Time

Overview

The Program Assistant reports to the Program Officer and supports all team members in providing all necessary program and technical support to the MCGL-VAWG project towards achieving set goals.

Responsibilities
Program Management Support:

Provide program and administrative support to the technical teams in the preparation of various program documents, such as work plans, budgets, reports and proposals.
Provide logistics support to technical teams when preparing for work related travels, retirements, training support and quality reporting of activities
Provide guidance and support on local partners sub award management including review of milestones reports and processing of same for payments
Preparing documentation on the procurement of goods and services, in support of project activities
Assist in preparing LP FAAs, project activity profiles, procurement contract documents (purchase orders, TAR, TRF and Memoranda of Understanding) as may be requested;
Work closely with the country MCGL-VAWG project finance team to develop, monitor, track and analyze quarterly and monthly milestone implementation compared to approve FAA. Follow up with the SMCGL-GBV state office Finance/Admin Officers to ensure that LPs share weekly activity plans, and that state activities are aligned for proper monitoring and support.
Assist the team to ensure various program funding mechanism rules and regulations are followed according to donor and lead partner expectations.
Assist in developing and monitoring annual work plans and budgets, as well as associated deliverables and results/outputs.
Participate in project activity meetings, supportive supervisions and providing administrative supports as may be necessary.
Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.
Any other duties as assigned.

Technical Support:

Support designated Thematic Lead with activity preparations, report writing, presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

Required Qualifications

Bachelor’s Degree in Public Health, Social Sciences or another related field.
2-3 years of experience in programmatic support of international health projects
Proficiency in word processing, Microsoft Office and data software.
Ability to travel 25% of time.
Competent, hardworking, flexible, teachable and dependable in a multi-cultural setting.
At least 2 years’ experience in the implementation and management of health Information systems (MNH and GBV programming preferred) and/or program management
Word Access, Excel, PowerPoint, Outlook, and Access), which may need to be acquired through very quick learning.
Ability to organize and coordinate information and logistics for programs and activities.
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
Excellent presentation skills and verbal and written communications skills.
Previous experience working INGO.