Team Assistant at the United Nations Industrial Development Organization (UNIDO)

The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development.

We are recruiting to fill the position below:

Job Title: Team Assistant

Requisition ID: 5608
Location: Abuja
Grade: G4
Category: Project-funded GS
Type of Job Posting: Internal and External
Employment Type: Staff-Full-time

Functional Responsibilities

• Under the supervision of the First Reporting Officer, the Team Assistant provides support in the development and administration of [specialization] and/or technical cooperation programmes and projects as well as clerical and administrative support and is responsible for the following key functions:
• Screen incoming mail and draft reply for supervisor’s signature on non-technical aspects; provide relevant background/project information whenever necessary to supervisor(s); keeps track of pending matters, follow up with other offices on deadlines.
• Screen phone calls and visitors. Respond to moderately complex information requests and inquiries as necessary, as well as to refer queries to appropriate personnel for handling.
• Draft routine correspondence (both on administrative and/or TC-related matters); and put them into adequate style, language and format; proofread documents and edit texts for accuracy, grammar, punctuation and style in accordance with standard practices and in compliance with the UNIDO Correspondence Manual.
• Consult to clarify the application of new financial procedures and rules, UNIDO Administrative Instructions, policies and Regulations and Rules, TC guidelines and other instructions. Retrieve information on administrative matters and/or TC projects from the SAP modules which have been designed to support results-based management.
• Using SAP, initiate and follow up on actions related to recruitment of staff, experts, training and study tours, purchase of equipment, payments, travel authorizations requests/claims and deal with all related inquiries.
  Perform administrative tasks such as arrangements for meetings and other events, reservations, research for information and reference material. Prepare requests/documents, e.g. requisitions, purchase orders, travel requests/authorizations, expenditure authorizations, visa applications, etc.
• Maintain an up-to-date filing system (both paper and electronic) and databases related to work.
• Perform any other related duties as assigned.

Minimun Organizational Requirements

• Education: Completed higher secondary education, high school diploma or equivalent is required. Formal secretarial/clerical training or equivalent is desirable.

Technical and Functional Experience:

• A minimum of six (6) years of work experience in the relevant field of the post, is required.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience in providing support to managerial/professional staff and using administrative skills, is desirable.
• Experience with EU-funded programmes is desirable.
• Experience in implementing regional programmes is desirable.
• Good ability to work under pressure and take initiatives is required.
• Ability to work in a multicultural environment is required.
• Languages: Fluency in written and spoken English and French is required. 
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software is desirable.
• Excellent organizational and editorial skills are required.

Indicative Minimum Salary
14,671 USD annually (Net).

How to Apply
Interested and qualified candidates should:
Click here to apply

Application Deadline  24th June, 2025, 11:59 PM (Vienna, Austria time).