Recent Job Vacancies at Phyatex International, 20th September 2019

Phyatex International provides consulting, training and recruitment services to organizations. We access the employment needs of our clients and provide solution. We are currently recruiting suitably qualified candidates to fill the position below:           Job Title: Management Trainee Location: Lagos Job Description

• We are looking for a management trainee to help us develop and implement our growth strategies. This position is best suited for candidates who want to gain valuable experience in a managerial role with advancement potential.
• During your traineeship, you’ll learn how to identify and apply important strategies and business processes. You’ll get to know the nuts and bolts of our company’s functions and operations and you’ll support our management team with daily tasks such as allocating budget and crafting performance reports.
• To succeed in this role, strong analytical skills and effective communication are important management trainee qualifications you should have.
• If you’re excited with our company’s vision and want to start the path of becoming one of our future leaders, we’d like to hear from you.

• Help managers complete daily tasks (e.g. implementing new policies)
• Understand each department’s (e.g. Marketing, Sales) daily processes and goals
• Provide administrative support (e.g. data entry)
• Get familiar with personnel duties
• Participate in company’s strategic planning
• Help managers in evaluating performance (e.g. writing reports, analyzing data)
• Keep track of business revenue
• Research ways to increase profitability and lower risk
• Create and give presentations

• Experience in management or similar/relevant field (e.g. Sales, Customer Services, Business Administration, IT, Audit, Finance etc.)
• Comprehensive knowledge of MS Office
• Strong verbal and written presentation skills
• Excellent math and computational ability
• Effective communication skills
• A Degree in any field from a reputable institution.
• All applicants must reside in Lagos state.

• We are looking for an Administrative Officer to join our team and support our daily office procedures.A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we’d like to meet you.
• Our ideal candidate also has working knowledge of office equipment and office management tools.Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• A degree in any field from any reputable institution; additional qualifications in Office Administration are a plus

• We are looking for a Guest Relations Officer to provide high-quality service to our client hotel customers
• You will address complaints and go the extra mile to make sure our guests are satisfied
• In this role, you should be an excellent communicator who can stay positive when facing difficult situations
• You should also be reliable and customer-oriented, as you’ll serve as a primary point of contact for our customers
• Your goal will be to ensure our guests enjoy themselves and plan to come back to our facilities.

• Review arrival lists to welcome guests
• Attend to special guests (e.g. VIPs) and answer their inquiries
• Help prepare welcome folders with collateral (e.g. room service menus, area descriptions)
• Provide information about amenities, area and venues and promote services
• Anticipate guest needs and build rapport with customers
• Offer assistance with certain tasks (e.g. confirming travel arrangements, taking messages)
• Address customer complaints and escalate to Guest Relations Manager when needed
• Record information in the logbook daily
• Ensure compliance with health and quality standards.

• Familiarity with hospitality industry standards
• Proficiency in English; knowledge of additional languages is a plus
• Computer literacy
• A customer-oriented and professional attitude
• An outgoing personality
• Outstanding communication abilities
• Excellent organizational and time-management skills
• Diploma or B.Sc/B.A in Hospitality
• International Relations, Diplomacy, Hotel Management is preferred.

• We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks.
• As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
• Ultimately, a Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

• To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.
• You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations.
• Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus.
• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

• We are looking for an excellent Corporate Trainer to help employees cultivate their skills and knowledge. You will provide complete training to share your expertise in ways that motivate others.
• A corporate trainer is a trained educator. Your abilities to convey a message should only be surpassed by a deep knowledge of your field. Organizational skills and a positive attitude are important qualities that you have to possess.
• The goal is to promote efficiency and competitive advantage by developing the skills of personnel.

• Liaise with managers to determine training needs and schedule training sessions
• Design effective training programs
• Select and book venues
• Conduct seminars, workshops, individual training sessions etc.
• Prepare educational material such as module summaries, videos etc.
• Support and mentor new employees
• Keep attendance and other records
• Manage training budgets
• Conduct evaluations to identify areas of improvement
• Monitor employee performance and response to training

• Understanding of effective teaching methodologies and tools
• Willingness to keep abreast of new techniques in corporate teaching
• Proficient in MS Office (esp. Powerpoint); e-learning software is an asset
• Phenomenal communication, presentation and public speaking skills
• Organizational and time management abilities
• Critical thinking and decision making
• BSc/BA in business, Human Resource, finance, International relations, Mass Communications, Biological sciences or related field

• We are looking for a Corporate Accountant to prepare financial statements and oversee our budgeting and forecasting. We’ll rely on you to provide advice to support our company’s decision-making.
• You should be reliable and good at math, and be able to communicate effectively with senior management and various departments. We also want you to be detail-oriented, and possess sharp business acumen.

• Gather financial data and ledgers
• Consolidate and analyze financial statements and results
• Prepare budgets and monitor expenditures
• Handle monthly, quarterly and annual closings
• Manage periodical reporting
• Oversee external and internal audits
• Analyze finances to determine risks and create forecasts
• Advise management on how to craft effective business plans and resolve cost-related issues
• Supervise Junior Accountants

• Excellent knowledge of accounting regulations and practices
• In-depth experience in risk analysis, budgeting and forecasting
• Proficient in MS Office (especially Excel) and finance software
• An analytical mind with problem-solving aptitude
• Excellent communication skills
• Keen eye for detail
• Organizational and leadership skills
• BSc/BA in Accounting, Finance or related field; professional certification (e.g. CPA) is an added advantage

• We are looking for an experienced Chief Operating Officer (COO) to oversee our organization’s ongoing operations and procedures. You will be the company’s second-in-command and responsible for the efficiency of business.
• The COO role is a key member of the senior management team, reporting only to the Chief Executive Officer (CEO). You’ll have to maintain control of diverse business operations, so we expect you to be an experienced and efficient leader. If you also have excellent people skills, business acumen and exemplary work ethics, we’d like to meet you.
• The goal of the COO position is to secure the functionality of business to drive extensive and sustainable growth.

• Design and implement business strategies, plans and procedures
• Set comprehensive goals for performance and growth
• Establish policies that promote company culture and vision
• Oversee daily operations of the company and the work of executives (IT, Marketing, Sales, Finance etc.)
• Lead employees to encourage maximum performance and dedication
• Evaluate performance by analyzing and interpreting data and metrics
• Write and submit reports to the CEO in all matters of importance
• Assist CEO in fundraising ventures
• Participate in expansion activities (investments, acquisitions, corporate alliances etc.)
• Manage relationships with partners/vendors

• Proven experience as Chief Operating Office or relevant role
• Understanding of business functions such as HR, Finance, marketing etc.
• Demonstrable competency in strategic planning and business development
• Experience in fundraising will be a plus
• Working knowledge of data analysis and performance/operation metrics
• Working knowledge of IT/Business infrastructure and MS Office
• Outstanding organizational and leadership abilities
• Excellent interpersonal and public speaking skills
• Aptitude in decision-making and problem-solving
• B.Sc/BA in Business Administration or relevant field; MSc/MBA is a plus

• We are looking for an HR Executive to manage our company’s recruiting, learning and development and employee performance programs.
• HR Executive responsibilities include creating referral programs, updating HR policies and overseeing our hiring processes. To be successful in this role, you should have an extensive background in Human Resources departments and thorough knowledge of labor legislation.
• Ultimately, you will make strategic decisions for our company so that we hire, develop and retain qualified employees.

• Design compensation and benefits packages
• Implement performance review procedures (e.g. quarterly/annual and 360° evaluations)
• Develop fair HR policies and ensure employees understand and comply with them
• Implement effective sourcing, screening and interviewing techniques
• Assess training needs and coordinate learning and development initiatives for all employees
• Monitor HR department’s budget
• Act as the point of contact regarding labor legislation issues
• Manage employees’ grievances
• Create and run referral bonus programs
• Review current HR technology and recommend more effective software (including HRIS and ATS)
• Measure employee retention and turnover rates
• Oversee daily operations of the HR department

• Proven work experience as an HR Manager or similar role
• Familiarity with Human Resources Management Systems and Applicant Tracking Systems
• Experience with full-cycle recruiting
• Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance)
• Demonstrable leadership abilities
• Solid communication skills
• B.Sc./ M.Sc. in Human Resources Management or any Social Sciences degree