Senior Finance Specialist at the National AIDS, Viral Hepatitis and STIs Control Programme (Federal Ministry of Health)
The National AIDS, Sexually Transmitted Infections Control and Hepatitis Programme (NASCP) is a division of the Department of Public Health, in the Nigeria Federal Ministry of Health (FMH).
The concept of NASCP and its mandate is to coordinate the formulation and effective implementation of the Nigeria government policies, guidelines and standard operating procedures for the prevention of new HIV infections as well as improve on the existing treatment, care and support for those persons already infected and affected by the virus in the country.
We are recruiting to fill the position below:
Job Title: Senior Finance Specialist
The Centrally based Senior Finance Specialist position is responsible for safeguarding the assets (financial and physical) of Global Fund against fraud, loss or misuse. S/he is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, NASCP policy, and any cost principles imposed by the donor agency.
- Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles to other staff members.
- Develop tools to use to train PR and SR staff in proper financial record keeping procedures and procurement integrity.
- Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels.
- Implement standard NASCP procedures to manage and monitor the financial resources of the project office. This includes: ensuring that all payments comply with NASCP rules and regulations and are supported by adequate documentation
- Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into Quickbooks / Navision accounting software
- Ensure accurate entry of transactions in accounting system assuring detailed memos, proper charge codes, account codes and job tracking.
- Assure payment of per diem and transport to participants and other expenses paid at field activities is properly managed, documented and follows project policy.
- Manage travel advances to staff, assuring proper documentation and timely clearing of all advances.
- Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.
- Supervise management of petty cash, assuring all purchases are properly documented, approved and comply with petty cash management policy.
- Working in close collaboration with the Project Coordinator to prepare and monitor project budgets and pipeline expenditures.
- Estimate upcoming cash needs and accrue expenditures as appropriate.
- Reconcile bank accounts and prepare field expenses.
- Interpret and approve standard financial reports (Balance Sheet, Income Statement. Cash Flow).
- Interpret weekly and monthly specialized reports for the Project Coordinator and Country Directors
- Establish internal systems for purchase approval and asset use that ensure adequate internal control.
- Ensure that all paid invoices agree with supporting documentation, including price quotes, purchase orders and shipping receipts.
- Ensure that all costs have adequate prior authorization and approval.
- Ensure audit compliance utilizing principles of audit and performance.
- Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
- Prepare reports for Global Fund or other donor missions or agencies as required.
- Train and supervise a proactive team of staff, providing support and advice as necessary
- Minimum First degree and Masters’ degree in Accounting, Banking and Finance with ICAN/ACCA/ANAN certification
- A minimum of seven (7) years’ experience in grant management of donor funds and experience on Government Financial Regulations
- Skilled in computer programs, including Microsoft Word, Excel and PowerPoint and ability to operate Zoom, and data management systems.
- Strong interpersonal skills and the ability to communicate and work well with diverse people.
- Excellent English writing skills.
- Ability to meet tight deadlines and to work effectively under pressure, including in a multi-cultural environment.
- Experience in working with QBs and Navision accounting software is an added advantage.
- Previous experience in grant management of donor funds.
- Bank reconciliation and financial reports
- Budget tracking/analysis
- Tax tracking
- Aging analysis (Risk assessment)
- Monthly FAR update and insurance of assets
- Timely funds request
- Adherence and compliance to donor guidelines and GON policies.
- Carry out other specific deliverables as required by the donor
Contracting & Accountability:
- The officer will be accountable to the Head Finance and Account.
- S/he will be paid competitive fees for the agreed duration based on qualification and experience.
How to Apply
Interested and qualified candidates should:
Click here to apply
Application Deadline 14th December, 2023.