Contract / Service / Agreement Termination Letter

[Your Company Letterhead]
[Your Company’s Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Vendor/Supplier’s Name]
[Vendor/Supplier’s Company Name]
[Vendor’s Address]
[City, State, Zip Code]

Subject: Termination of Supply Agreement

Dear [Vendor/Supplier’s Name],

We are writing to formally inform you of our decision to terminate the supply agreement between [Your Company’s Name] and [Vendor/Supplier’s Company’s Name], originally dated [contract start date]. This termination will be effective as of [termination date, e.g., 30 days from today or per contract terms].

This decision comes after careful consideration due to [reason for termination, such as revised procurement strategies, changes in business needs, or supplier performance issues]. We are committed to ensuring a smooth transition, and we will fulfill any remaining obligations under the terms of our contract until the termination date.

Please be advised that any outstanding orders scheduled for delivery on or before [termination date] will be honored and processed as usual. We request that you cease any new shipments and invoice submissions effective immediately after this date.

Thank you for your services and partnership over the duration of our agreement. Should you have any questions or need further assistance in wrapping up pending items, please reach out to me at [phone number or email address].

We appreciate your understanding and cooperation and wish you success in all future ventures.

Sincerely,
[Your Full Name]
[Your Job Title]
[Your Company’s Name]

[Your Company Letterhead]
[Your Company’s Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Recipient’s Name]
[Recipient’s Company’s Name]
[Recipient’s Address]
[City, State, Zip Code]

Subject: Termination of Contract Due to Poor Performance

Dear [Recipient’s Name],

This letter serves as formal notification that [Your Company’s Name] is terminating the contract with [Recipient’s Company’s Name], effective [termination date, e.g., 30 days from the date of this letter or in accordance with the notice period in the contract].

This decision was made due to continued issues with performance that do not meet the standards outlined in our agreement, dated [contract start date]. Despite previous discussions and opportunities provided to address these concerns, we have not seen the necessary improvements in [mention specific areas, such as delivery timelines, quality of work, responsiveness, etc.]. We believe this decision is in the best interest of both parties moving forward.

In accordance with the termination terms stipulated in our contract, please conclude all outstanding work and deliver any final project materials or documents by [specified deadline]. Final payments will be processed upon completion of these items, as per the terms of our agreement.

We value the effort you have contributed thus far and are grateful for the professional relationship we have shared. Should you have any questions about the termination process or require additional assistance, please feel free to reach out to me directly at [phone number or email].

Thank you for your attention to this matter.

Sincerely,
[Your Full Name]
[Your Job Title]
[Your Company’s Name]