Minutes of a meeting is a document that contains a point-by-point summary of the key discussions that occurred during a meeting and any conclusions stated, or decisions made. Minutes should be prepared for any formal meeting that takes place, at any level of an organization or gathering. Being able to quickly take notes keeps meetings on track and provides a clear summary to those who weren’t able to attend. Not taking meeting minutes can be costly in terms of both time and money, for example when you and your colleagues have different recollections of what was agreed during a meeting. If minutes of meeting are not written you may end up having to repeat the meeting. So, getting into the habit of taking meeting minutes is a good practice. Meeting minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance including the person recording the minutes; Agenda items; Decisions that were made; Actions that need to be taken including the deadline and who it was assigned to; Follow up meeting. The minutes should NOT be a long verbatim “he said” – “she said”. It should record only major points discussed and/or major decisions reached from a “bottom line” perspective. Typically, minutes of meeting are recorded by a secretary or assistant, but it can be done by any appointed individual. Whether you’ve been tasked with taking notes in the office or for a committee or you’ve been appointed Secretary to the Board of your organization, preparing minutes of meeting doesn’t have to be an arduous task. Here are some sample template formats that will help you get started with writing and preparing effective minutes of meeting.
Letter of Absence from School Due to Sickness
Query Letter for Lateness to Work
Letter of Absence from Work Due to Illness
Happy New Month Messages / Wishes
Letter of Absence from Work Due to Family Emergency
Admission Letter from School / University
Condolence Letter on Death of Employee
Condolence Message on Death of Mother
Condolence Message on Death of Wife
Warning Letter to Employee for Misconduct
Condolence Message to a Colleague
