Request for Quotation (RFQ)

Request for Quotation (RFQ) for IT Equipment

Issued by: Tech Solutions Inc.
Issue Date: [Date]
Response Due Date: [Response Due Date]

1. Introduction

Tech Solutions Inc. is seeking quotations from qualified vendors for the purchase of IT equipment, including laptops, desktop computers, and monitors, to support the expansion of our workforce. This RFQ outlines our specifications, delivery expectations, and evaluation criteria to assist vendors in submitting accurate and competitive quotes.

2. Company Overview

Tech Solutions Inc. is a growing technology consulting company with offices in New York, San Francisco, and Austin. We require reliable and efficient IT equipment for our employees to maintain productivity and support our clients effectively.

3. Specifications

1. Laptops

   • Quantity: 50 units
   • Processor: Intel Core i7 (10th Gen or higher) or AMD Ryzen 7 equivalent
   • RAM: Minimum 16GB DDR4
   • Storage: 512GB SSD or higher
   • Screen Size: 15-inch Full HD (1920x1080) or higher resolution
   • Operating System: Windows 10 Pro
   • Warranty: 3-year warranty

2. Desktop Computers

   • Quantity: 30 units
   • Processor: Intel Core i5 (10th Gen or higher) or AMD Ryzen 5 equivalent
   • RAM: Minimum 8GB DDR4, expandable to 16GB
   • Storage: 256GB SSD + 1TB HDD
   • Operating System: Windows 10 Pro
   • Warranty: 3-year warranty

3. Monitors

   • Quantity: 30 units
   • Screen Size: 24 inches
   • Resolution: Full HD (1920x1080)
   • Connectivity: HDMI and DisplayPort compatible
   • Warranty: 2-year warranty

4. Delivery and Installation Requirements

• All equipment should be delivered to our New York headquarters at [Address] no later than [Delivery Date].
• Vendors must include optional pricing for installation and configuration services for the delivered equipment.

5. Warranty and Support Requirements

• Vendors should outline the warranty terms for each item, including any extended warranty options.
• Please include details on post-purchase technical support services, response times, and any additional support costs.

6. Submission Guidelines

• Submit your quote in PDF format to [Contact Email Address] by [Response Due Date].
• Include pricing for each item and total cost, itemized with any applicable taxes, shipping, and optional installation fees.
• Specify any available discounts for bulk orders.
• Quotes should be valid for a minimum of 60 days from the submission deadline.

7. Evaluation Criteria

Vendor selection will be based on:

• Price competitiveness and value for money
• Ability to meet specifications and delivery schedule
• Warranty and support offerings
• Reputation and reliability of vendor

Contact Information

Contact Person: [Name]
Email: [Email Address]
Phone: [Phone Number]

Thank you for your interest in providing a quotation for this RFQ.

Request for Quotation (RFQ) for Catering Services

Issued by: Greenfield Marketing Ltd.
Issue Date: [Date]
Response Due Date: [Response Due Date]

1. Introduction

Greenfield Marketing Ltd. is seeking quotations from catering service providers for our upcoming corporate event scheduled for [Event Date]. The catering service is required to provide a high-quality lunch buffet and refreshments for approximately 100 guests.

2. Event Overview

The event will take place at our headquarters in [City, Venue Address] from 11:00 AM to 4:00 PM. We require a full-service catering package, including setup, serving, and cleanup.

3. Catering Requirements

1. Lunch Buffet

   • Main Courses: Two meat options (chicken and beef), one fish option, and one vegetarian option.
   • Side Dishes: Include options like rice, pasta, roasted vegetables, and salad.
   • Bread and Rolls: Selection of assorted bread rolls with butter.
   • Desserts: Minimum of two dessert options, including a fruit platter and a pastry or cake option.

2. Beverages

   • Non-Alcoholic: Provide a selection of juices, sodas, and bottled water.
   • Coffee and Tea Station: Available throughout the event with regular refills.

3. Staffing and Service

   • Staffing for food preparation, serving, and cleanup.
   • Bartender(s) if required for beverage service.

4. Equipment and Setup

   • Vendor should provide all necessary equipment, including tables, serving utensils, warming trays, and disposable or reusable plates, cups, and utensils.

4. Service and Clean-Up Requirements

• Catering setup should be completed by 10:30 AM on the event day.
• Clean-up should be completed within one hour after the event concludes.
• All waste and used equipment must be removed, and the venue restored to its original condition.

5. Submission Guidelines

• Please submit your quotation by [Response Due Date] to [Contact Email].
• Quotes should include:
  • Detailed cost breakdown for food, beverages, staffing, setup, and cleanup.
  • Applicable service fees, taxes, and any gratuity charges.
  • Any additional costs, such as travel fees or equipment rental, should be clearly itemized.

6. Special Requirements and Preferences

• Greenfield Marketing Ltd. prioritizes eco-friendly and sustainable catering practices. Please indicate if you offer biodegradable or reusable tableware options.
• Vendors are encouraged to include optional menu upgrades and pricing for premium options, if available.

7. Evaluation Criteria

Our decision will be based on:

• Cost-effectiveness and value
• Quality of menu options and flexibility in meeting dietary needs
• Reputation and experience of the catering provider
• Commitment to sustainable and eco-friendly practices

Contact Information

Contact Person: [Name]
Email: [Email Address]
Phone: [Phone Number]

Thank you for providing a quotation for this RFQ. We look forward to your response.