Templates
Job Offer Letter
A job offer letter or employment letter is a formal document, written and sent by an employer to a candidate selected for employment. A job offer letter is used to formally offer a position to a candidate, and provide important information including start date, compensation, work hours, and job title.
Offer letters are typically sent after an interview or series of interviews with a candidate who is approved by the hiring manager — but before a background check, medical/drug test, or other hiring contingencies have been met.
When given an offer letter for a job, the candidate may choose to accept the job offer and then will sign and return the letter as a formal acceptance of the job. If the offered remuneration doesn't meet the candidate's expectation, he or she may decide to make a counter offer or decline the offer.
The following are examples of job offer letters;
Job Offer Letter Sample #1
Dear [Applicant Name],
[Company Name] is excited to bring you on board as [job title].
We’re just a few formalities away from getting down to work. Please take the time to review our formal offer. It includes important details about your compensation, benefits and the terms and conditions of your anticipated employment with [Company Name].
[Company Name] is offering a [full time, part time, etc.] position to you as [job title], reporting to [immediate manager/supervisor] starting on [proposed start date] at [workplace location]. Expected hours of work are [days of week and hours of work].
In this position, [Company Name] is offering to start you at [annual salary amount] per [annum, month etc]. You will be paid on a [weekly, monthly, etc] basis, starting [date of next pay period].
As part of your compensation, we're also offering [If applicable, you’ll describe your bonus, profit sharing, commission structure, stock options, and compensation plans here].
As an employee of [Company Name], you will be eligible for [briefly name benefits, such as health insurance, pension plan etc.].
Please indicate your agreement with these terms and accept this offer by signing and dating this agreement on or before [offer expiration date].
Sincerely,
[Sender Name]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
Job Offer Letter Sample #2
Dear [Candidate Name],
[Company name] is delighted to offer you the [full-time, part-time, etc.] position of [job title] with an anticipated start date of [start date], contingent upon [background check, medical tests, drug screening, etc.].
As the [job title], you will be responsible for [brief mention of job responsibilities and expectations].
You will report directly to [manager/supervisor name and title] at [workplace location]. Working hours are from [hours of day, days of week].
The starting salary for this position is [naira amount] per [month, year, etc.]. Payment is on a [weekly, monthly, etc.] basis by [direct deposit, check,etc.], starting on [date of first pay period]. In addition, you will be eligible to receive [discuss additional compensation potential].
[Company name] offers a comprehensive benefits program, which includes [medical insurance, paid time off, etc.].
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate employment at any time, with or without cause or advanced notice. This letter is not a contract indicating employment terms or duration.
Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date].
Sincerely,
[Your Signature]
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Date: ______________________________
Sample Job Offer Email
Subject: [Company name] Job Offer
Dear [Candidate Name],
[Company name] is pleased to offer you the position of [position title], reporting to [Manager, Supervisor etc..] in our [office location] office.
Your start date will be [date]. I’ve attached our welcome package, which outlines your salary and benefits, as well as our policies and procedures. Please sign to acknowledge receipt and your acceptance of our terms and return the last page therein.
In the meantime, please feel free to contact me with any questions. We’re excited to welcome you to the team!
Best,
[Your name],
Human Resources,
[Your company name].
