Executive Assistant at Phillips Outsourcing Services Nigeria Limited

Phillips Outsourcing Limited is a leading outsourcing service provider in Nigeria committed to delivering qualitative, customised, and effective outsourcing solutions to our esteemed clients. Our innovative solutions have made us revered and renowned to be the go-to business partner for companies who want to scale-up and have a competitive edge in the market. With our workforce of highly skilled and experienced professionals, advanced technology and cost-effective mediums, our goal is to meet our client’s needs with precision.

We are recruiting to fill the position below:

Job Title: Female Executive Assistant

Location: Ikeja, Lagos

Job Description

• We are looking for a versatile and highly-organized Executive Assistant to perform personalized administrative duties for MD/CEO.
• In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of the MD/CEO.

Responsibilities

• Reporting to MD and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of the MD.
• Scheduling appointments, maintaining an events calendar, and sending reminders.

Qualification & Requirements

• Candidates should possess a B.Sc/HND in any related field
• Preferably Female
• Certification in secretarial work, office administration, or related training.
• Minimum of 2 years of experience as a personal assistant is a MUST.

Must be:

• Smart
• Up to date
• Ready to learn
• Available
• Flexible
• IT literate
• Social media savvy
• Good diction
• Calendar management
• Arrange travel plans
• Typing
• Event planning
• Prepare statistical reports
• Processing expense reports
• Conduct research
• Client relations
• Design and maintain a filing system
• Handle information requests
• Organize meetings
• Keep records
• Take meeting minutes

Salary
N200,000 / Month (Net).

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the email

Application Deadline 20th September, 2023.