Executive Assistant to the CEO at FlexEdge Limited

FlexEdge Limited is a business support services company driven with the desire to enable, empower and enhance organizations with employable talents for ground breaking results.

We are recruiting to fill the position below:

Job Title: Executive Assistant to the CEO

Location: Lagos
Employment Type: Full-time

Job Description

• Provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the C.E.O.

Responsibilities

• Manages CEO’s daily administrative activities and completes a broad variety of administrative tasks that include managing an active calendar of appointments and composing and preparing correspondence
• Coordinates heavy, complex physical/ virtual meeting schedule which may often include international participants.
• Coordinates events and projects. Provides all support essential and required for the success of the event / project
• Ensuring proper post meeting information dissemination
• Represent the CEO in meetings
• Replenish office materials such as snacks, printer supplies, paper, office supplies, etc.
• coordinates and managing local and international detailed travel plans, itineraries and agendas which included compiling of travel documents
• Communicates with the general staff on the CEO’s behalf
• Provide hospitality and create a welcoming environment to all CEO’s guests
• Answer all phone lines/ correspondence on the desk of the CEO
• Manage financial budget, reimbursements and reconciliation for the office of the CEO
• Conducts research on prospective corporate customers to identify and evaluate current needs and assembles materials needed for the presentation.
• Prepares and coordinates oral and written communication with customers and prospects.
• Prepares PowerPoint and Word Documents electronic files to be disseminated to customers
• Drafts reports, letters of solicitation, proposals;
• Other projects/duties as assigned for the overall benefit of the organization

Education and Work

• Degree in Arts / Social Sciences or related field
• Minimum 5 years' experience in Administration or related role
• Significant executive support experience, including supporting C-level executives
• High degree of professionalism in dealing with diverse groups of people including high profile customers, senior executives, community leaders etc will be an advantage
• Experience in conducting and presentation of research data in a succinct and well-written manner
• Full knowledge of office management systems and procedures
• Significant executive support experience, including supporting C-level executives
• Experience in design and edition of graphic presentations and materials will be added advantage

Knowledge, Skills, and Abilities:

• Strong verbal and written communication skills with validated ability to proofread for spelling and grammar.
• Make appropriate, informed decisions regarding priorities and available time.
• Problem-solving skills
• Technical Proficiency and
• Exceptional organizational skills
• impeccable attention to detail
• Ability to conduct research and present data
• Ability to work independently with professional discretion.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• Competency in Microsoft applications including Word, Excel, PowerPoint and Outlook.

How to Apply
Interested and qualified candidates should send their CV & Cover Letters to: [email protected] with the Job Title as the subject of email.

Note: Only shortlisted candidates will be contacted

Application Deadline  26th March, 2021.