Templates

Leave of Absence Letter

Published by Jobzilla

A leave of absence letter is a letter written by an employee, student or parent of a school child, to their supervisor/superior asking for permission or excuse to have time off. Scenarios may vary from taking the morning off to make a dentist appointment, to something that may take several days. The formal letter is needed for your personnel file. It gives a written record of the notice you’ve given your company prior to needing the leave of absence. Your letter documents the reason for your request. While you can explain your situation in person, a written letter provides the exact explanation of your need for time off. This makes the request easier for your manager or HR person to understand. It is important to get prior permission when an absence is known about in advance, so arrangements can be made to cover your commitments and to ensure that those in charge do not think you are neglecting work for no good reason. Find below, sample leave of absence letters for your use.

Leave of Absence Letter (Sample #1)

[Your Full Name] [Your Address] [City, State] [Current Date]

[Your Supervisor’s Title], [Company Name] [Company Address] [Company City and State] Dear Sir, I wish to take a leave of absence for a period of one week starting from [Start Date] to [End Date] as I have to take care of my wife who is undergoing a major surgery. The projects I am working on now are almost in the completion stage and my team members are quite capable of meeting with the deadlines. I have briefed [Co-worker's Name] who will be supervising the project in my absence. My contact numbers and email address are accessible to all the team members as well as the HR department. They can easily get in touch with me if need be, and I can always help out in any way I can. I request you to kindly grant me leave of absence for the aforesaid period. Thanking You. Sincerely, [Your Name]