A Letter of Termination of Appointment or Letter of Termination of Job is a formal document issued by an employer or organization to notify an individual of the end of their role or employment with the organization.
Each serves different contexts and purposes:
Letter of Termination of Appointment
Letter of Termination of Job (Employment)
Here are two sample termination letters: one for the termination of an appointment (e.g., for board members, advisors, or consultants) and another for the termination of employment (for employees). These templates should be customized to fit specific circumstances and organizational needs.
[Your Company’s Letterhead]
[Date]
[Appointee’s Full Name]
[Appointee’s Position]
[Appointee’s Address]
Dear [Appointee’s Name],
Subject: Termination of Appointment as [Position/Role, e.g., Board Member, Advisor]
We regret to inform you that your appointment as [Position/Role] with [Company Name] will be terminated, effective [Effective Date]. This decision is based on [specific reason, if applicable, e.g., restructuring, end of contract period, mutual agreement, or company requirements].
During your tenure, your contributions have been instrumental to our progress, and we are grateful for the time and expertise you have devoted to [Company Name]. Your efforts in [mention any specific contributions or projects] have added considerable value to our organization, and we wish to acknowledge your hard work and dedication.
In accordance with our appointment terms, please ensure that all company materials, documents, and property in your possession are returned to [Designated Department or Contact Person’s Name] by [Deadline for Return of Materials]. We will also ensure that any outstanding entitlements or reimbursements owed to you are settled within the standard timeline.
If you have any questions regarding this termination or any outstanding matters, please feel free to reach out to me directly at [Your Contact Information].
Once again, we thank you for your service and wish you success in your future endeavors.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
[Your Company’s Letterhead]
[Date]
[Employee’s Full Name]
[Employee’s Position]
[Employee’s Department]
[Employee’s Address]
Dear [Employee’s Name],
Subject: Termination of Employment
We regret to inform you that your employment with [Company Name] will be terminated effective [Effective Date]. This decision is based on [reason for termination, if applicable, e.g., performance issues, redundancy, restructuring, or violation of company policies].
Please be advised that your final paycheck will include all compensation due to you up to and including your last day of employment, along with any accrued vacation or benefits as outlined in our company policies. This payment will be processed and made available to you by [Date].
As part of the termination process, we kindly request that you return any company property, including [list any specific items such as a laptop, phone, access cards, keys, or documents], to [Designated Department or Contact Person’s Name] by [Deadline for Return of Materials].
We encourage you to reach out to [Human Resources Contact Name or Department] at [Contact Information] should you have questions regarding your final compensation, benefits, or other aspects of your departure.
We appreciate your contributions to [Company Name] and wish you success in your future career endeavors.
Sincerely,
[Your Full Name]
[Your Position]
[Company Name]
[Contact Information]
Both letters maintain a professional tone, acknowledge contributions, and provide clear information on final steps. It’s essential to handle termination communications sensitively, ensuring all legal and contractual obligations are met.
Letter of Absence from School Due to Sickness
Query Letter for Lateness to Work
Happy New Month Messages / Wishes
Letter of Absence from Work Due to Illness
Letter of Absence from Work Due to Family Emergency
Admission Letter from School / University
Warning Letter to Employee for Misconduct
Condolence Message on Death of Mother
Condolence Letter on Death of Employee
Condolence Message on Death of Wife
Happy Sunday Messages / Wishes
Condolence Message to a Colleague