Return and Refund Policy


A Return Policy or a Refund Policy is used by e-commerce stores to inform customers about a store's policies on returns and refunds of purchased items. If you’re involved in the e-Commerce business, whether it’s an online store, digital software or a SaaS, a basic legal aspect you must address is handling return or exchange requests and processing refunds.

A good refund or return policy can help protect your company and win your customers’ trust, but making sure your language is clear and concise is extremely important. Since refund policy is a legal agreement, it can help an online business in the instances when some of the customers claim their rights are not being respected.

Our return policy templates can help make it easy for you to create a professional, ready-to-use refund or return policy. Take a look below:

Return and Refund Policy sample 1

Return and Refund Policy

At [Your Store Name], we want you to be fully satisfied with your purchase. If you're not happy with your order, we’re here to help!

1. Returns

  • Eligibility: To be eligible for a return, your item must be unused, in the same condition that you received it, and in the original packaging. Certain types of goods, such as perishable items, custom products, or health and personal care items, may not be eligible for return.

  • Return Window: You have [insert number of days, e.g., 30 days] from the date of purchase to return your item.

  • Non-Returnable Items: Gift cards, downloadable products, sale items, and certain personal care products cannot be returned.

2. Refunds

  • Process: Once we receive your item, we will inspect it and notify you of the approval or rejection of your refund. If approved, your refund will be processed, and a credit will automatically be applied to your original method of payment within [insert number of days, e.g., 7-10 business days].

  • Partial Refunds: Some items may only be eligible for partial refunds, such as items not in their original condition, items with missing parts, or items returned after the 30-day return window.

3. Exchanges

We only replace items if they are defective or damaged. If you need to exchange an item for the same product, send us an email at [your email address] and send your item to: [your return address].

4. Shipping Costs

  • Return Shipping: You will be responsible for paying for your own shipping costs for returning your item unless the item was defective or an error on our part. Shipping costs are non-refundable.

  • Return Shipping Label: For eligible returns, we may provide a prepaid shipping label. Contact us at [your email address] to see if your return qualifies for this option.

5. Late or Missing Refunds

If you haven’t received a refund after [insert number of days, e.g., 7 business days], please double-check your bank account or credit card statement. If you still have not received it, please contact us at [your email address].

6. Contact Us

For any questions about returns and refunds, feel free to reach out to our customer service team at [your email address or customer service phone number]. We’re here to help!

Return and Refund Policy sample 2

Return and Refund Policy

We at [Your Store Name] aim to provide a delightful shopping experience. If something isn’t right with your order, we’ve made the return and refund process as easy as possible!

1. Easy Returns

  • Eligibility: Returns are accepted within [insert number of days, e.g., 14-30 days] of receiving your item. To qualify, items must be unused, in their original packaging, and in resellable condition.

  • Items Not Eligible for Return: Unfortunately, certain items are final sale. This includes perishable items, custom-made products, gift cards, and some personal care items. Please check the product description for details on items not eligible for return.

2. Initiating a Return

To start a return, please contact us at [your email address] with your order number and a brief description of the issue. We’ll respond with return instructions and, if eligible, provide a prepaid return label for your convenience.

3. Refunds

  • Processing Refunds: Once we receive your return and verify the condition, we’ll process your refund to the original payment method. Refunds typically take [insert number of days, e.g., 5-7 business days] to reflect in your account.

  • Partial Refunds: In cases where items are returned after the standard return window or are not in original condition, we may offer a partial refund at our discretion.

4. Exchanges

If you’d like to exchange your item for a different size, color, or model, please email us at [your email address]. Exchanges are processed as quickly as possible, subject to product availability.

5. Shipping Costs

  • Standard Returns: Customers are responsible for return shipping costs unless there was an error with the order or the product was defective. Return shipping costs are deducted from the refund amount if we provide a prepaid label.

  • International Orders: For orders outside [insert country or region, e.g., the U.S.], customers are responsible for both initial and return shipping costs.

6. Refund Delays

If you haven’t received a refund within [insert number of days, e.g., 10 business days], please first check with your bank. If it still hasn’t appeared, contact us, and we’ll be happy to assist.

7. Contact Us

For any questions or concerns about your order, our support team is here to help! Contact us at [your email address] or call [your customer service phone number].