Administrative Secretary Duties & Responsibilities

The role and function of an Administrative Secretary includes the following duties and responsibilities:

Reporting to management and performing secretarial duties.
Processing, typing, editing, and formatting reports and documents.
Filing documents, as well as entering data and maintaining databases.
Liaising with internal departments and communicating with the public.
Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
Preparing facilities and arranging refreshments for events, if required.
Observing best business practices and etiquette.
Directing internal and external calls, emails, and faxes to designated departments.
Arranging and scheduling appointments, meetings, and events.
Monitoring office supplies and ordering replacements.

Note that this is not an exhaustive list of Administrative Secretary duties and responsibilities. Job functions for specific Administrative Secretary roles may vary, depending on the industry and type of employer.

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