Admin and Finance Assistant at Al-Basar International Foundation

Al-Basar International Foundation Trust started its activities in Nigeria with an outreach program i.e. mobile eye surgical camp in 1994 and from that period to date foundation is providing eye care services. In August 2004, Al-Basar expanded its activities by the establishment of Makkah Specialist Eye Hospital in the northern commercial city of Kano.

We are recruiting to fill the position below:

Job Title: Admin and Finance Assistant

Location: Bauchi
Employment Type: Full-time

Job Summary

• The Admin and Finance Assistant will provide administrative and financial management support to the Project.
• Specifically, to manage project disbursements in line with the project and organizational policies and procedures, maintain records of transactions and assist in generating relevant financial and management reports.

Essential Job Responsibilities
The essential job responsibilities for this position include, but not limited to the following duties in the new project:

• Maintain all financial records for the Project office
• Arrange for the acquisition and payment of goods and services required by the office, and compile monthly expenditure reports
• Arrange for office procurement including obtaining quotations
• Provide secretariat services for the Project Manager and Project Officer, including meetings, trainings and workshops
• Collect invoices and expenses claims on a monthly basis from consultants and staff contracted
• Management and upkeep of contracts files
• Maintain and regularly update the contract tracking tool
• Communicate the upcoming tasks to team members on a weekly basis.
• Ensure that all applicable taxes and other relevant payments are made in a timely manner to all government agencies.
• Ensure that contractual commitments (e.g. for the rental of premises) are adhered to.
• Assist with the preparation, editing and formatting of Program reports and correspondence
• Oversee the maintenance and safekeeping of all office records
• Undertake management of project vehicles, computers and other equipment including procurement, maintenance and allocation to staff and the development and maintenance of an asset register
• Provide operational support to project staff and consultants on all aspects of project management, operations and financial procedures

Requirements

• Candidates should possess a Bachelor's Degree
• Experience and capacity to deal with politically and culturally sensitive issues; and
• Experience in using computer software packages including word-processors, spreadsheets, and payroll systems.
• At least 2-5 years office management / administrative and some finance experience
• Excellent oral and written English and highly developed numerical skills
• Self-motivated but with an ability to work in small teams

How to Apply
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the email

Application Deadline  4th April, 2022