Records Manager Duties & Responsibilities

The role and function of a Records Manager includes the following duties and responsibilities:

  • Oversee the management of electronic and/or paper-based information
  • Identify the most appropriate records management resources
  • Design and develop filing systems, business classification schemes and undertake records surveys
  • Set up and review documenting records systems
  • Establish retention and disposal schedules
  • Advise on new records management policies, providing a framework to guide your staff in the management of their records and use of the employer's records system
  • Standardise information sources throughout an organisation or group of organisations
  • Manage the changeover from paper to electronic records management systems
  • Respond to information enquiries, giving appropriate access to information
  • Ensure compliance with relevant legislation and regulations
  • Advise on complex legal and regulatory issues, often involving judgements in areas such as the Freedom of Information and Data Protection Acts, General Data Protection Regulation (GDPR) and other national or regional legislation
  • Preserve corporate memory and heritage
  • Manage budgets and resources
  • Train and supervise records staff.

Note that this is not an exhaustive list of Records Manager duties and responsibilities. Job functions for specific Records Manager roles may vary, depending on the industry and type of employer.


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