Administrative Coordinator Job Description

What is the job description of an Administrative Coordinator? What are the duties and responsibilities of an Administrative Coordinator? What does an Administrative Coordinator do?

Job description of an Administrative Coordinator

Administrative Coordinators serve as a point of contact and link between employees, internal departments, and external parties, including vendors, lenders, and customers. They handle clerical and administrative duties, analyze and improve office processes and policies, and ensure that the office operates smoothly.

This Administrative Coordinator job description example includes the list of most important Administrative Coordinator duties and responsibilities as shown below. It can be modified to fit the specific Administrative Coordinator profile you're trying to fill as a recruiter or job seeker.

Administrative Coordinator Duties and Responsibilities

Administrative Coordinator job description should contain a variety of functions and roles including:

  • Hiring, supervising, and evaluating staff members.
  • Delegating tasks and ensuring that they are completed in accordance with existing policies and procedures.
  • Greeting and directing visitors to the appropriate parties.
  • Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.
  • Ensuring that the office is well-maintained, organized, and secure.
  • Assisting with special projects, such as process improvements and budget development.
  • Developing and implementing new policies and processes.
  • Handling basic office duties, such as answering and routing phones, responding to emails, maintaining employee, financial, and client records, and data entry and reporting.
  • Answering questions and finding information for employees, vendors, clients, and lenders.

Administrative Coordinator Requirements / Skills / Qualifications

Administrative Coordinator job description should include these common skills and qualifications:

  • High School Diploma or equivalent, degree may be preferred.
  • Experience in administrative support field.
  • Professional appearance and courteous manner.
  • Clear, polite phone voice.
  • Creativity and strong problem solving skills.
  • Solid presentation skills.
  • Strong task and time management skills.
  • Basic math skills and understanding of basic financial concepts.
  • Exceptional interpersonal and written and verbal communication skills.
  • Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers.

As a hiring manager, recruiting an ideal Administrative Coordinator starts with crafting a good job description. Use this Administrative Coordinator job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Administrative Coordinator may also reference it in preparation for the interview.