Personal Assistant Job Description

What is the job description of a Personal Assistant? What are the duties and responsibilities of a Personal Assistant? What does a Personal Assistant do?

Job description of a Personal Assistant

Personal assistants support the work of managers and company directors for whom they are employed to undertake a variety of administrative, clerical and managerial tasks.

This Personal Assistant job description example includes the list of most important Personal Assistant duties and responsibilities as shown below. It can be modified to fit the specific Personal Assistant profile you're trying to fill as a recruiter or job seeker.

Personal Assistant Duties and Responsibilities

Personal Assistant job description should contain a variety of functions and roles including:

  • Act as the point of contact between the manager and internal/external clients
  • Screen and direct phone calls and distribute correspondence
  • Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
  • Respond accurately to internal and external information requests
  • Schedule and coordinate appointments and meetings
  • Source office supplies
  • Prepare reports and documentation for meetings and appointments
  • Devise and maintain office filing system
  • Organize travel arrangements, booking flights, accommodation, trains and taxis
  • Take dictation and minutes
  • Create and reformat effective presentations and documentation
  • Assist with other ad-hoc administrative and project requirements as needed

Personal Assistant Requirements / Skills / Qualifications

Personal Assistant job description should include these common skills and qualifications:

  • High School degree
  • PA diploma or certification would be considered an advantage
  • Previous working experience as a Personal Assistant for (x) year(s)
  • In-depth knowledge of office management systems and procedures
  • Discretion and confidentiality
  • Proactive problem solver
  • Flexibility and adaptability
  • Outstanding organizational and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent communications and interpersonal skills

As a hiring manager, recruiting an ideal Personal Assistant starts with crafting a good job description. Use this Personal Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Personal Assistant may also reference it in preparation for the interview.