Personal Assistant job description

Job description of a Personal Assistant

Personal assistants support the work of managers and company directors for whom they are employed to undertake a variety of administrative, clerical and managerial tasks.

This Personal Assistant job description example includes the list of most important Personal Assistant duties and responsibilities as shown below. It can be modified to fit the specific Personal Assistant profile you're trying to fill as a recruiter or job seeker.

Personal Assistant Duties and Responsibilities

Personal Assistant job description should contain a variety of functions and roles including:

Act as the point of contact between the manager and internal/external clients
Screen and direct phone calls and distribute correspondence
Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
Respond accurately to internal and external information requests
Schedule and coordinate appointments and meetings
Source office supplies
Prepare reports and documentation for meetings and appointments
Devise and maintain office filing system
Organize travel arrangements, booking flights, accommodation, trains and taxis
Take dictation and minutes
Create and reformat effective presentations and documentation
Assist with other ad-hoc administrative and project requirements as needed

Personal Assistant Requirements / Skills / Qualifications

Personal Assistant job description should include these common skills and qualifications:

High School degree
PA diploma or certification would be considered an advantage
Previous working experience as a Personal Assistant for (x) year(s)
In-depth knowledge of office management systems and procedures
Discretion and confidentiality
Proactive problem solver
Flexibility and adaptability
Outstanding organizational and time management skills
Ability to multitask and prioritize daily workload
Excellent communications and interpersonal skills

As a hiring manager, recruiting an ideal Personal Assistant starts with crafting a good job description. Use this Personal Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Personal Assistant may also reference it in preparation for the interview.

Personal Assistant Job Description

Job description of a Personal Assistant

Personal Assistant Duties and Responsibilities

Personal Assistant Requirements / Skills / Qualifications

Related

Similar job descriptions