Records Manager job description

Job description of a Records Manager

Records managers are responsible for the effective and appropriate management of an organisation's records from their creation, right through to their eventual disposal.

This Records Manager job description example includes the list of most important Records Manager duties and responsibilities as shown below. It can be modified to fit the specific Records Manager profile you're trying to fill as a recruiter or job seeker.

Records Manager Duties and Responsibilities

Records Manager job description should contain a variety of functions and roles including:

Oversee the management of electronic and/or paper-based information
Identify the most appropriate records management resources
Design and develop filing systems, business classification schemes and undertake records surveys
Set up and review documenting records systems
Establish retention and disposal schedules
Advise on new records management policies, providing a framework to guide your staff in the management of their records and use of the employer's records system
Standardise information sources throughout an organisation or group of organisations
Manage the changeover from paper to electronic records management systems
Respond to information enquiries, giving appropriate access to information
Ensure compliance with relevant legislation and regulations
Advise on complex legal and regulatory issues, often involving judgements in areas such as the Freedom of Information and Data Protection Acts, General Data Protection Regulation (GDPR) and other national or regional legislation
Preserve corporate memory and heritage
Manage budgets and resources
Train and supervise records staff.

Records Manager Requirements / Skills / Qualifications

Records Manager job description should include these common skills and qualifications:

A bachelor's degree.
Strong communication skills to deal with senior colleagues, suppliers and contractors
Negotiation skills to persuade senior colleagues to follow agreed record storing guidelines
Awareness of information management principles and familiarity with information systems and archives
Attention to detail
Flexibility to get involved in all aspects of information provision.
Problem-solving and analytical skills to develop an understanding of how your organisation works and build integrated records systems
Good project management and organisational skills
Good grasp of new technology and adapting to new IT packages and systems

As a hiring manager, recruiting an ideal Records Manager starts with crafting a good job description. Use this Records Manager job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Records Manager may also reference it in preparation for the interview.

Records Manager Job Description

Job description of a Records Manager

Records Manager Duties and Responsibilities

Records Manager Requirements / Skills / Qualifications

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