Clerical Assistant Job Description

What is the job description of a Clerical Assistant? What are the duties and responsibilities of a Clerical Assistant? What does a Clerical Assistant do?

Job description of a Clerical Assistant

Clerical Assistants help company offices to run smoothly by performing a variety of clerical, typing, and administrative duties.

This Clerical Assistant job description example includes the list of most important Clerical Assistant duties and responsibilities as shown below. It can be modified to fit the specific Clerical Assistant profile you're trying to fill as a recruiter or job seeker.

Clerical Assistant Duties and Responsibilities

Clerical Assistant job description should contain a variety of functions and roles including:

  • Answering and directing calls, taking messages, and making phone calls on behalf of the company.
  • Sorting and distributing the daily mail, sending out bills, and arranging pickups for packages.
  • Maintaining inventory on office supplies.
  • Completing assignments and projects according to instructions from supervisors.
  • Overseeing and helping out new hires, office temps, or part-time students.
  • Using office equipment to check emails, send faxes, make copies, and update computer databases.
  • Typing forms, correspondence, memos, and other materials.
  • Sorting, filing, and maintaining filing systems for efficient recordkeeping and easy retrieval.

Clerical Assistant Requirements / Skills / Qualifications

Clerical Assistant job description should include these common skills and qualifications:

  • High school diploma or GED.
  • Completion of an administrative course may be advantageous.
  • A minimum of one year's office experience may be preferred.
  • Good problem-solving skills.
  • Professionalism, discretion, and the ability to work with minimal supervision.
  • Competency with computers, physical and digital filing systems, and typing.
  • Strong written and verbal communication, interpersonal, and maths skills.

As a hiring manager, recruiting an ideal Clerical Assistant starts with crafting a good job description. Use this Clerical Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Clerical Assistant may also reference it in preparation for the interview.