Administrative Associate Job Description

What is the job description of an Administrative Associate? What are the duties and responsibilities of an Administrative Associate? What does an Administrative Associate do?

Job description of an Administrative Associate

Administrative Associates perform advanced administrative duties for businesses and public and private organizations. Their duties include overseeing budgets, issuing payments, and organizing events on the office calendar. They also assist with high-level correspondence on behalf of managers.

This Administrative Associate job description example includes the list of most important Administrative Associate duties and responsibilities as shown below. It can be modified to fit the specific Administrative Associate profile you're trying to fill as a recruiter or job seeker.

Administrative Associate Duties and Responsibilities

Administrative Associate job description should contain a variety of functions and roles including:

  • Reporting to management and executing instructions.
  • Liaising with management and staff regarding administrative matters.
  • Scheduling and managing meetings, conferences, workshops, and special events.
  • Making travel arrangements, coordinating conference calls, and handling RSVPs for events.
  • Maintaining confidentiality with sensitive information and correspondence.
  • Keeping track of account balances and managing petty cash.
  • Approving expenditure and issuing payments to vendors and suppliers.
  • Verifying timesheets and processing payroll.
  • Overseeing the maintenance, repair, and replacement of office equipment and furniture.
  • Hiring and training new Office Administrators.

Administrative Associate Requirements / Skills / Qualifications

Administrative Associate job description should include these common skills and qualifications:

  • An Associate or Bachelor's Degree in Business Administration, or similar.
  • 3-5 years of experience in a similar senior administrative role.
  • Advanced proficiency in word processing and spreadsheet software.
  • Advanced ability to plan, schedule, and execute office-related events.
  • In-depth knowledge of administrative recordkeeping practices.
  • Experience in handling confidential and sensitive information.
  • Excellent written and verbal communication skills.
  • Experience in payroll administration would be advantageous.
  • Extensive experience in managing payments, budgets, and expenditure.
  • Exceptional ability to manage office operations and oversee junior staff.

As a hiring manager, recruiting an ideal Administrative Associate starts with crafting a good job description. Use this Administrative Associate job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Administrative Associate may also reference it in preparation for the interview.