Executive Assistant Job Description

What is the job description of an Executive Assistant? What are the duties and responsibilities of an Executive Assistant? What does an Executive Assistant do?

Job description of an Executive Assistant

Executive assistants provide high-level administrative and business support for company leaders, such as CEOs, directors and senior-level management.

An executive assistant is commonly found answering phones, screening visitors, making travel arrangements, preparing reports, filing and organizing documents, recording meeting minutes, and performing basic bookkeeping tasks.

This Executive Assistant job description example includes the list of most important Executive Assistant duties and responsibilities as shown below. It can be modified to fit the specific Executive Assistant profile you're trying to fill as a recruiter or job seeker.

Executive Assistant Duties and Responsibilities

Executive Assistant job description should contain a variety of functions and roles including:

  • Answer and direct phone calls
  • Assist in the preparation of scheduled reports
  • Order, monitor and manage office supplies
  • Book and organize travel arrangements
  • Make and distribute correspondence memos, letters, faxes and forms
  • Develop and maintain a filing system
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Submit and reconcile expense reports
  • Provide general support to visitors

Executive Assistant Requirements / Skills / Qualifications

Executive Assistant job description should include these common skills and qualifications:

  • High school diploma.
  • x years of proven admin or assistant experience
  • Knowledge of office management systems and procedures
  • Good time-management skills
  • Great interpersonal and communication skills
  • Proficiency in MS Office
  • Sense of ownership and pride in your performance and its impact on company’s success
  • Critical thinker and problem-solving skills
  • Team player

As a hiring manager, recruiting an ideal Executive Assistant starts with crafting a good job description. Use this Executive Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Executive Assistant may also reference it in preparation for the interview.