Office Coordinator Job Description

What is the job description of an Office Coordinator? What are the duties and responsibilities of an Office Coordinator? What does an Office Coordinator do?

Job description of an Office Coordinator

Office Coordinator is an administrative professional responsible for managing the flow of the office, creating processes and systems to enhance company operations.

This Office Coordinator job description example includes the list of most important Office Coordinator duties and responsibilities as shown below. It can be modified to fit the specific Office Coordinator profile you're trying to fill as a recruiter or job seeker.

Office Coordinator Duties and Responsibilities

Office Coordinator job description should contain a variety of functions and roles including:

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files and records with effective filing systems
  • Schedule agendas/travel arrangements/appointments etc. for the upper management
  • Deal with customer complaints or issues
  • Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
  • Monitor office supplies inventory and place orders
  • Support meeting and conferencing needs
  • Maintain a clean and organized office environment
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Perform basic bookkeeping activities and update the accounting system
  • Welcome visitors and internal employees with a cheerful disposition
  • Assist in vendor relationship management

Office Coordinator Requirements / Skills / Qualifications

Office Coordinator job description should include these common skills and qualifications:

  • BSc/BA in business administration or similar relevant field
  • Previous working experience as an Office Coordinator 
  • Applicable knowledge of basic bookkeeping principles and office management systems and procedures
  • Hands on experience with “back-office” and accounting software
  • Outstanding communication and interpersonal skills
  • Excellent organizational and time management skills 
  • Multi-tasking aptitude
  • Proactive problem solver

As a hiring manager, recruiting an ideal Office Coordinator starts with crafting a good job description. Use this Office Coordinator job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Office Coordinator may also reference it in preparation for the interview.