Secretary Job Description

What is the job description of a Secretary? What are the duties and responsibilities of a Secretary? What does a Secretary do?

Job description of a Secretary

Secretary responsibilities include providing administrative support to ensure efficient operation of the office. Secretaries provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

This Secretary job description example includes the list of most important Secretary duties and responsibilities as shown below. It can be modified to fit the specific Secretary profile you're trying to fill as a recruiter or job seeker.

Secretary Duties and Responsibilities

Secretary job description should contain a variety of functions and roles including:

  • Draft routine memos, billing, or other reports
  • Edit company correspondence and ensure document accuracy
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping
  • File and retrieve corporate documents, records, and reports.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Make travel arrangements for executives.
  • Compile, transcribe, and distribute minutes of meetings.
  • Attend meetings in order to record minutes.

Secretary Requirements / Skills / Qualifications

Secretary job description should include these common skills and qualifications:

  • High school diploma
  • Proven work experience as a Secretary or Administrative Assistant
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability
  • Excellent written and verbal communication skills
  • Integrity and professionalism
  • Proficiency in MS Office

As a hiring manager, recruiting an ideal Secretary starts with crafting a good job description. Use this Secretary job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Secretary may also reference it in preparation for the interview.

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