Job Descriptions

Document Controller Job Description

What is the job description of a Document Controller? What are the duties and responsibilities of a Document Controller? What does a Document Controller do?

Job description of a Document Controller

A Document Controller maintains and manages all important documents either for a particular project or whole organization and assures that it is easily accessible and stored. They ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up and any retention policies are followed.

A Document Controller coordinates with the different departments within an organisation and ensures that documents are kept in the right location and are accessible to all internal services. This role often involves working to deadlines and ensuring that all departments of the organisation are following the same procedures with regards to documents.

This Document Controller job description example includes the list of most important Document Controller duties and responsibilities as shown below. It can be modified to fit the specific Document Controller profile you're trying to fill as a recruiter or job seeker.

Document Controller Duties and Responsibilities

Document Controller job description should contain a variety of functions and roles including:

  • Copy, scan and store documents
  • Check for accuracy and edit files, like contracts
  • Review and update technical documents (e.g. manuals and workflows)
  • Distribute project-related copies to internal teams
  • File documents in physical and digital records
  • Create templates for future use
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare ad-hoc reports on projects as needed

Document Controller Requirements / Skills / Qualifications

Document Controller job description should include these common skills and qualifications:

  • B.Sc degree in Project Management or relevant field
  • Proven work experience as a Document Controller or similar role
  • Familiarity with project management
  • Basic knowledge of labor and corporate law
  • Hands-on experience with MS Office and MS Excel
  • Knowledge of Electronic Document Management Systems (EDMS)
  • Proficient typing and editing skills
  • Data organization skills
  • Attention to detail

As a hiring manager, recruiting an ideal Document Controller starts with crafting a good job description. Use this Document Controller job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Document Controller may also reference it in preparation for the interview.