Job Descriptions

Document Processor Job Description

What is the job description of a Document Processor? What are the duties and responsibilities of a Document Processor? What does a Document Processor do?

Job description of a Document Processor

Document Processors maintain document filing systems in an organization. Their responsibilities include receiving, processing, and filing documents, including image, video, and audio files. They also securely store documents and to retrieve archived materials on request.

This Document Processor job description example includes the list of most important Document Processor duties and responsibilities as shown below. It can be modified to fit the specific Document Processor profile you're trying to fill as a recruiter or job seeker.

Document Processor job description and responsibilities

Document Processor Duties and Responsibilities

Document Processor job description should contain a variety of functions and roles including:

  • Receiving and processing incoming documents, including texts and audio-visual file formats.
  • Organizing documents according to classification categories.
  • Filing hardcopy documents and electronic file formats.
  • Archiving, retrieving, and distributing filed documents on request.
  • Ordering and replenishing office supplies.
  • Managing the maintenance and repair of office equipment.
  • Copying, scanning, faxing, and emailing documents.
  • Storing documents and distributing documented materials to intended recipients.
  • Securely discarding duplicate and obsolete documents.
  • Performing other administrative duties, when required.

Document Processor Requirements / Skills / Qualifications

Document Processor job description should include these common skills and qualifications:

  • High School Diploma or GED.
  • An Associate's Degree in a relevant field will be advantageous.
  • Qualification in office administration, secretarial work, or related training.
  • Knowledge of document classification categories and electronic filing systems.
  • Experience working with office equipment, such as printers, copiers, scanners, and fax machines.
  • Ability to securely store or discard documents and maintain confidentiality.
  • Excellent organizational and communication skills.
  • A minimum of two years' experience as a Document Processor, or in a similar role.
  • Proficiency in computer software, such as Microsoft Word, Excel, Media Player, and Outlook Express.
  • Extensive experience in organizing, filing, archiving, and distributing documents.

As a hiring manager, recruiting an ideal Document Processor starts with crafting a good job description. Use this Document Processor job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Document Processor may also reference it in preparation for the interview.

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