Secretary Duties & Responsibilities

The role and function of a Secretary includes the following duties and responsibilities:

Draft routine memos, billing, or other reports
Edit company correspondence and ensure document accuracy
Maintain databases and filing systems, whether electronic or paper
Perform basic bookkeeping
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Prepare responses to correspondence containing routine inquiries.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Answer telephones and take messages or transfer calls
Schedule appointments and update event calendars
Arrange staff meetings
Handle incoming and outgoing mail and faxes
Make travel arrangements for executives.
Compile, transcribe, and distribute minutes of meetings.
Attend meetings in order to record minutes.

Note that this is not an exhaustive list of Secretary duties and responsibilities. Job functions for specific Secretary roles may vary, depending on the industry and type of employer.

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