Job Descriptions

Documentation Specialist Job Description

What is the job description of a Documentation Specialist? What are the duties and responsibilities of a Documentation Specialist? What does a Documentation Specialist do?

Job description of a Documentation Specialist

Documentation Specialists are administrative workers who manage office documents. Their primary responsibilities include organizing an archiving system, retrieving documents upon request and outlining a long-term storage strategy.

This Documentation Specialist job description example includes the list of most important Documentation Specialist duties and responsibilities as shown below. It can be modified to fit the specific Documentation Specialist profile you're trying to fill as a recruiter or job seeker.

Documentation Specialist job description and responsibilities

Documentation Specialist Duties and Responsibilities

Documentation Specialist job description should contain a variety of functions and roles including:

  • Organizing an archiving system.
  • Labeling, sorting and categorizing documents for ease of use.
  • Working with colleagues to ensure consistency of documentation practice across the company.
  • Training employees on efficient documentation usage.
  • Utilizing storage software and applications for electronic filing.
  • Performing transcription and conversion work.
  • Proofreading documents upon request.
  • Assisting with both internal and external audits.
  • Ensuring documentation integrity.
  • Retrieving documents upon request.
  • Outlining a long-term storage strategy.
  • Adhering to regulatory requirements.
  • Controlling access to documents.
  • Removing documents that are obsolete.

Documentation Specialist Requirements / Skills / Qualifications

Documentation Specialist job description should include these common skills and qualifications:

  • Degree in Communications or related field.
  • Proficiency with scanning and administrative technology.
  • Attention to detail.
  • Excellent written and verbal communication.
  • Good interpersonal skills.
  • Physical strength and stamina for heavy lifting.
  • Outstanding organizational skills.
  • Multitasking ability.

As a hiring manager, recruiting an ideal Documentation Specialist starts with crafting a good job description. Use this Documentation Specialist job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a Documentation Specialist may also reference it in preparation for the interview.


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