Documentation Specialist Duties & Responsibilities

The role and function of a Documentation Specialist includes the following duties and responsibilities:

Organizing an archiving system.
Labeling, sorting and categorizing documents for ease of use.
Working with colleagues to ensure consistency of documentation practice across the company.
Training employees on efficient documentation usage.
Utilizing storage software and applications for electronic filing.
Performing transcription and conversion work.
Proofreading documents upon request.
Assisting with both internal and external audits.
Ensuring documentation integrity.
Retrieving documents upon request.
Outlining a long-term storage strategy.
Adhering to regulatory requirements.
Controlling access to documents.
Removing documents that are obsolete.

Note that this is not an exhaustive list of Documentation Specialist duties and responsibilities. Job functions for specific Documentation Specialist roles may vary, depending on the industry and type of employer.

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