Office Manager Job Description

What is the job description of an Office Manager? What are the duties and responsibilities of an Office Manager? What does an Office Manager do?

Job description of an Office Manager

Office managers are responsible for facilitating the efficient functioning of an office via a range of administrative, clerical, financial and managerial tasks.

This Office Manager job description example includes the list of most important Office Manager duties and responsibilities as shown below. It can be modified to fit the specific Office Manager profile you're trying to fill as a recruiter or job seeker.

Office Manager Duties and Responsibilities

Office Manager job description should contain a variety of functions and roles including:

  • Organising induction programmes for new employees
  • Ensuring that health and safety policies are up to date
  • Using a variety of software packages
  • Attending meetings with senior management
  • Ordering stationery and furniture
  • Dealing with correspondence, complaints and queries
  • Managing office budgets
  • Liaising with staff, suppliers and clients
  • Implementing and maintaining procedures/office administrative systems
  • Delegating tasks to junior employees
  • Arranging appointments
  • Typing
  • Keeping personnel records.
  • Organising meetings
  • Handling staff recruitment and appraisals
  • Booking transport and accommodation
  • Preparing letters, presentations and reports
  • Supervising and monitoring the work of secretarial, clerical and administrative staff

Office Manager Requirements / Skills / Qualifications

Office Manager job description should include these common skills and qualifications:

  • High school diploma or a Bachelor’s degree in business, administration, or a related field.
  • x years’ office administration experience.
  • Comfortable handling confidential information.
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).

As a hiring manager, recruiting an ideal Office Manager starts with crafting a good job description. Use this Office Manager job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Office Manager may also reference it in preparation for the interview.

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