Office Coordinator Duties & Responsibilities

The role and function of an Office Coordinator includes the following duties and responsibilities:

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files and records with effective filing systems
  • Schedule agendas/travel arrangements/appointments etc. for the upper management
  • Deal with customer complaints or issues
  • Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
  • Monitor office supplies inventory and place orders
  • Support meeting and conferencing needs
  • Maintain a clean and organized office environment
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Monitor office expenditures and handle all office contracts (rent, service etc.)
  • Perform basic bookkeeping activities and update the accounting system
  • Welcome visitors and internal employees with a cheerful disposition
  • Assist in vendor relationship management

Note that this is not an exhaustive list of Office Coordinator duties and responsibilities. Job functions for specific Office Coordinator roles may vary, depending on the industry and type of employer.


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