Administrative Assistant job description

Administrative Assistant Duties and Responsibilities

Administrative Assistant job description should contain a variety of functions and roles including:

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Administrative Assistant Requirements / Skills / Qualifications

Administrative Assistant job description should include these common skills and qualifications:

Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Excellent computer skills, especially typing.
Proficiency in MS Office

As a hiring manager, recruiting an ideal Administrative Assistant starts with crafting a good job description. Use this Administrative Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Administrative Assistant may also reference it in preparation for the interview.