Administrative Assistant Duties & Responsibilities

The role and function of an Administrative Assistant includes the following duties and responsibilities:

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Note that this is not an exhaustive list of Administrative Assistant duties and responsibilities. Job functions for specific Administrative Assistant roles may vary, depending on the industry and type of employer.

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