Job Descriptions

File Clerk Job Description

What is the job description of a File Clerk? What are the duties and responsibilities of a File Clerk? What does a File Clerk do?

Job description of a File Clerk

A File Clerk takes care of file management and maintenance. A File Clerk will be responsible for organizing all the paperwork according to an efficient filing system.

This File Clerk job description example includes the list of most important File Clerk duties and responsibilities as shown below. It can be modified to fit the specific File Clerk profile you're trying to fill as a recruiter or job seeker.

File Clerk job description and responsibilities

File Clerk Duties and Responsibilities

File Clerk job description should contain a variety of functions and roles including:

  • Track and manage all the incoming paperwork and make copies before filing and distributing
  • Sort all papers alphabetically
  • Sort according to content type, dates, significance etc.
  • Create and update records 
  • Always strive to make retrieving easier and more efficient
  • Follow policies and procedures for personal data protection
  • Monitor and manage inventory of files, paper clips etc. and report shortages
  • Store all paperwork in designated places
  • Enter paperwork into an electronic system 
  • Manage file access requests and keep logs 
  • Develop an efficient filing system 

File Clerk Requirements / Skills / Qualifications

File Clerk job description should include these common skills and qualifications:

  • High school degree or equivalent
  • x years of experience as file clerk or similar role
  • Good knowledge of filing systems
  • Good knowledge of MS Office and office equipment 
  • Team player 
  • Good time-management skills
  • Great interpersonal and communication skills
  • Great attention to detail

As a hiring manager, recruiting an ideal File Clerk starts with crafting a good job description. Use this File Clerk job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a File Clerk may also reference it in preparation for the interview.

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