Event Coordinator Duties & Responsibilities

The role and function of an Event Coordinator includes the following duties and responsibilities:

Perform research in order to gain deep understanding of different requirements and details of each event
Plan and organize events in accordance with financial and time restraints
Research and book appropriate venues
Plan, schedule and organize time slots and speakers at event
Track the overall even expenses regularly
Carefully supervise event preparation activities
Offer solutions to resolve problems in a timely manner
Analyze and evaluate event’s results
Create and present reports
Meet with clients and coordinate with them regularly
Look for and compare different vendors (catering, decorators, musicians etc.)
Negotiate with vendors
Hire, train and oversee staff
Evaluate personnel
Handle, coordinate and oversee all event operations

Note that this is not an exhaustive list of Event Coordinator duties and responsibilities. Job functions for specific Event Coordinator roles may vary, depending on the industry and type of employer.

Share on