Event Coordinator Job Description

What is the job description of an Event Coordinator? What are the duties and responsibilities of an Event Coordinator? What does an Event Coordinator do?

Job description of an Event Coordinator

Event Coordinators, also known as Event Specialists or Event Planners, are responsible for every aspect of event planning. Their main duties include selecting venues, determining the cost, arranging event services and monitoring client approval. They may work for an events company or as a contractor.

This Event Coordinator job description example includes the list of most important Event Coordinator duties and responsibilities as shown below. It can be modified to fit the specific Event Coordinator profile you're trying to fill as a recruiter or job seeker.

Event Coordinator Duties and Responsibilities

Event Coordinator job description should contain a variety of functions and roles including:

  • Perform research in order to gain deep understanding of different requirements and details of each event
  • Plan and organize events in accordance with financial and time restraints
  • Research and book appropriate venues
  • Plan, schedule and organize time slots and speakers at event 
  • Track the overall even expenses regularly
  • Carefully supervise event preparation activities
  • Offer solutions to resolve problems in a timely manner
  • Analyze and evaluate event’s results
  • Create and present reports
  • Meet with clients and coordinate with them regularly
  • Look for and compare different vendors (catering, decorators, musicians etc.) 
  • Negotiate with vendors 
  • Hire, train and oversee staff
  • Evaluate personnel
  • Handle, coordinate and oversee all event operations

Event Coordinator Requirements / Skills / Qualifications

Event Coordinator job description should include these common skills and qualifications:

  • BA in hospitality management, public relations or similar relevant field
  • x years of experience as event coordinator or similar role
  • Portfolio of successful events
  • Sense of ownership and pride in your performance and its impact on company’s success
  • Critical thinker and problem-solving skills
  • Team player
  • Good time-management and organizational skills
  • Great interpersonal and communication skills

As a hiring manager, recruiting an ideal Event Coordinator starts with crafting a good job description. Use this Event Coordinator job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of an Event Coordinator may also reference it in preparation for the interview.