Office Practice Questions and Answers

The steps in handling mail are:

-receiving the mail
- sorting the mail
- opening the mail
- scrutiny of the contents
- date stamping
- recording the mail
- distribution of mail
- follow up action.

Oral communications are not easy to maintain and thus they are unsteady. There may be misunderstandings as the information is not and may lack essentials. It requires attentiveness and great receptivity on part of the receivers/audience

The acronym NIPOST stands for Nigeria Postal Service is a government-owned and operate corporation, is the Nigeria postal administration responsible for providing postal services in Nigeria

A report can be defined as a testimonial or account of some happening. It is based on observation and analysis. A report gives an explanation of any circumstance

Correspondence is defined as communication , generally through letters or emails. A correspondence is a written form of communication between two parties

In lateral filing cabinet, the files are side by side through the length of the drawer. This makes it easy to store large numbers of files and still able to locate needed papers quickly, making these cabinets perfect for high-volume businesses

oral communication is the process of verbally transmitting information and ideas from one individual or group to another, examples are; Face-to-Face conversations, Telephone conversions, Discussions that take place at business meetings

The report should be divided into some essential parts, such as introduction, body, conclusion and summary

Official gazatte is a legal newspaper of a country, or of an administrative part of a country, which publishes the text of new laws, decrees, regulations, treaties, legal notice, and court decisions

Visual communication can deliver information more directly. It is more flexible than verbal communication and aids more attention-grabbing and engaging