Office Practice Questions and Answers

A meeting agenda is a list of activities that participants are hoping to accomplish during their meeting

All communication begins with the sender.The first step the sender is faced with involves the encoding process.In order to convey meaning,the sender must begin encoding which means translating information into message in the form of symbols that represent ideas or concepts

Computer is an eletronic device for storing and processing data, typically in binary form, according to instructions given to it in a variable program

A routine report is prepared and presented as a routine work and at a regular period of time

Up-dating of records means to take account of the most recent transaction, document and information

A staff meeting is a meeting attended by the members of staff of an organization, to discuss issues related to the running of the organization

A business uses documents and reports to share information, data and numbers to improve operations,management and sales, among other reasons. It is used for passing information between the buyer and sellers of goods and services

A notice of meeting of a company is a document informing the members or directors of a company about an upcoming meeting. This document specifies the date, time and place of the meeting and the general nature of the business to be transacted at the meeting

Mail room staff is a person who works in a mailroom and is known as a mailroom clerk or mailboy and the head person (sometimes the only person is called the postmaster.The mailroom is responsible for a company's incoming and outgoing mail

Circular is essentially a letter containing some important information that is distributed to a large number of people