Job Descriptions

HR Assistant Job Description

What is the job description of a HR Assistant? What are the duties and responsibilities of a HR Assistant? What does a HR Assistant do?

Job description of a HR Assistant

A Human Resources (HR) Assistant is a certified professional who handles the daily administrative and HR duties of an organization. They assist HR managers with recruitment, record maintenance and payroll processing, and provide clerical support to all employees.

This HR Assistant job description example includes the list of most important HR Assistant duties and responsibilities as shown below. It can be modified to fit the specific HR Assistant profile you're trying to fill as a recruiter or job seeker.

HR Assistant job description and responsibilities

HR Assistant Duties and Responsibilities

HR Assistant job description should contain a variety of functions and roles including:

  • Assist with day to day operations of the HR functions and duties
  • Provide clerical and administrative support to Human Resources executives
  • Compile and update employee records (hard and soft copies)
  • Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
  • Communicate with public services when necessary
  • Properly handle complaints and grievance procedures
  • Coordinate communication with candidates and schedule interviews
  • Conduct initial orientation to newly hired employees
  • Assist our recruiters to source candidates and update our database
  • Coordinate HR projects (meetings, training, surveys etc) and take minutes
  • Deal with employee requests regarding human resources issues, rules, and regulations
  • Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)

HR Assistant Requirements / Skills / Qualifications

HR Assistant job description should include these common skills and qualifications:

  • Bachelors degree in Human Resources or related (essential).
  • x years of experience as an HR Assistant (essential).
  • Exposure to Labor Law and employment equity regulations.
  • Highly computer literate with capability in email, MS Office and related business and communication tools.
  • Fantastic organizational and time management skills.
  • Strong decision-making and problem-solving skills.
  • Meticulous attention to detail.
  • Effective HR administration and people management skills.
  • Excellent written and verbal communication skills.
  • Works well under pressure and meets tight deadlines.
  • Ability to accurately follow instructions.
  • Exposure to payroll practices.
  • Full understanding of HR functions and best practices.

As a hiring manager, recruiting an ideal HR Assistant starts with crafting a good job description. Use this HR Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a HR Assistant may also reference it in preparation for the interview.

Share on