Payroll Clerk Duties & Responsibilities

The role and function of a Payroll Clerk includes the following duties and responsibilities:

  • Plan and manage compensations plans
  • Use payroll software such as HRIS to manage payroll
  • Work with accounting department to monitor labor expenses
  • Assist in budget planning
  • Collect and verify timekeeping information for all employees
  • Calculate regular pay for all employees
  • Calculate special bonuses and benefits 
  • Prepare and process taxes and deductions documents
  • Initiate payments on a bi-weekly basis
  • Issue and manage statements and invoices 
  • Calculate unemployment and severance payments
  • Determine KPIs for HR department
  • Track KPIs and produce reports
  • Communicate payroll updates to employees and answer questions
  • Find and resolve any issues or discrepancies in payroll on a timely basis
  • Provide information to supervisors and assist in presentation planning
  • Suggest solutions for improvement

Note that this is not an exhaustive list of Payroll Clerk duties and responsibilities. Job functions for specific Payroll Clerk roles may vary, depending on the industry and type of employer.

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