Job Descriptions

HR Administrative Assistant Job Description

What is the job description of a HR Administrative Assistant? What are the duties and responsibilities of a HR Administrative Assistant? What does a HR Administrative Assistant do?

Job description of a HR Administrative Assistant

A HR Administrative Assistant is responsible for a wide range of clerical and administrative duties related to the HR department. Human Resources (HR) Administrative Assistants support Human Resources staff and perform a variety of other tasks.

They are also involved in the recruiting, hiring, and training of new employees.

This HR Administrative Assistant job description example includes the list of most important HR Administrative Assistant duties and responsibilities as shown below. It can be modified to fit the specific HR Administrative Assistant profile you're trying to fill as a recruiter or job seeker.

HR Administrative Assistant Duties and Responsibilities

HR Administrative Assistant job description should contain a variety of functions and roles including:

  • Provide administrative support for HR executives
  • Organize, compile, update company personnel records and documentation
  • Manage and update HR databases with different information such as new hires, terminations, sick leaves, warnings, vacation and days off 
  • Help in payroll management, preparation and payment
  • Prepare, manage and store paperwork for HR policies and procedures
  • Answer employees’ questions and provide requested information
  • Maintain schedule and coordinate calendar activities
  • Assist recruiters in posting job ads on careers pages and processing received resumes
  • Answer telephone calls and provide needed information 
  • Create reports for senior management
  • Help organize and manage new employee orientation, on-boarding, and training programs

HR Administrative Assistant Requirements / Skills / Qualifications

HR Administrative Assistant job description should include these common skills and qualifications:

  • BSc. in human resources or similar relevant field
  • Previous working experience as an HR administrative assistant for (x) years
  • Ability to effectively use computer software including Microsoft Outlook, Word, Excel and HR software
  • Knowledge of HR software (HRIS or HRMS and Recruitment Marketing platforms)
  • Familiarity with labor laws
  • Excellent communications and interpersonal skills
  • Data-driven mindset
  • Experience with recruitment marketing
  • Excellent organizational and time-management skills
  • Act as a reliable and supportive team member

As a hiring manager, recruiting an ideal HR Administrative Assistant starts with crafting a good job description. Use this HR Administrative Assistant job description template to save yourself time and help you attract the most qualified candidates. Feel free to revise it to meet your specific needs.

Job seekers interviewing for the role of a HR Administrative Assistant may also reference it in preparation for the interview.