Office Clerk Duties & Responsibilities

The role and function of an Office Clerk includes the following duties and responsibilities:

Maintain files and records so they remain updated and easily accessible
Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.)
Answer phones and assist callers with inquiries
Complete accurate daily reports
Maintain spreadsheets for various reports
Assist in office management and organization procedures
Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
Assist in making travel arrangements and booking venues for conferences and events
Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
Maintain appointment calendar and scheduling meetings accordingly
Undertake basic bookkeeping tasks and issue invoices, checks etc.
Take minutes of meetings and dictations
Perform other office duties as assigned

Note that this is not an exhaustive list of Office Clerk duties and responsibilities. Job functions for specific Office Clerk roles may vary, depending on the industry and type of employer.

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