Administrator Duties & Responsibilities

The role and function of an Administrator includes the following duties and responsibilities:

Arranging both in-house and external events.
Using content management systems to maintain and update websites and internal databases;
Attending meetings, taking minutes and keeping notes;
Ordering and maintaining stationery and equipment;
Sorting and distributing incoming post and organizing and sending outgoing post;
Using a variety of software packages, such as Microsoft Word, Outlook, Powerpoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
Liaising with colleagues and external contacts to book travel and accommodation;
Organizing and storing paperwork, documents and computer-based information;
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Recruiting, training and supervising junior staff and delegating work as required;
Manipulating statistical data;
Managing and maintaining budgets, as well as invoicing;
Devising and maintaining office systems;
Booking rooms and conference facilities;
Liaising with staff in other departments and with external contacts;

Note that this is not an exhaustive list of Administrator duties and responsibilities. Job functions for specific Administrator roles may vary, depending on the industry and type of employer.

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