Administrative Officer Duties & Responsibilities

The role and function of an Administrative Officer includes the following duties and responsibilities:

  • Manage office supplies stock and place orders
  • Prepare regular reports on expenses and office budgets
  • Maintain and update company databases
  • Organize a filing system for important and confidential company documents
  • Distribute and store correspondence (e.g. letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Arrange travel and accommodations
  • Schedule in-house and external events
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required

Note that this is not an exhaustive list of Administrative Officer duties and responsibilities. Job functions for specific Administrative Officer roles may vary, depending on the industry and type of employer.

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